Office Experience Coordinator

Yosh; Abu Dhabi; On-site; AED 100,000 - 140,000; Full time

Job summary

Yosh is seeking an Office Coordinator to ensure smooth day-to-day office operations and a professional front-of-house experience. You will coordinate admin tasks, facilities requests, vendors and services to maintain a safe, organized workplace.

Qualifications include a Bachelor's degree and 5+ years in office coordination, with proficiency in Outlook, Word and Excel. Strong English and Arabic communication is essential for success in this role.

Qualifications

• Bachelor's degree or equivalent qualification.
• 5+ years of experience in office coordination or related roles.
• Basic knowledge of facilities coordination or willingness to learn.
• Proficiency in Outlook, Word and Excel.
• Strong English and Arabic communication skills.

Responsibilities

• Welcome visitors and manage reception/front-of-house operations.
• Coordinate office administration, supplies and documentation.
• Liaise with facilities, security and building management.
• Coordinate meeting-room setups and internal events.
• Oversee vendor coordination, maintenance and service requests.

Skills

English proficiency

Arabic proficiency

Communication skills

Organizational skills

Customer service

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Summary

The Office Coordinator ensures the smooth day-to-day operation of the office while delivering a professional and welcoming front-of-house experience. The role coordinates office administration, employee services, facilities requests, vendors and building management to maintain a safe, organized and efficient workplace.

Key Responsibilities

Reception and Front of House

• Welcome visitors, clients and employees professionally and manage the reception and common areas.
• Manage the main phone line, messages, mail, couriers and deliveries.
• Coordinate visitor access, parking, passes and relevant security procedures.

Office Administration

• Manage office supplies, pantry items and stationery, including inventory tracking and ordering.
• Maintain office records, schedules, contact lists and administrative documentation.
• Coordinate new-joiner office readiness, including access cards, desk setup and welcome arrangements.
• Manage schedules for office service providers, including cleaning, pantry and landscaping teams.
• Coordinate meeting-room setups, internal meetings, small events and office activities.

Facilities Coordination

• Act as the main contact for building management, security, cleaning, maintenance teams and other office service providers.
• Log, track and follow up on repairs, air-conditioning issues, cleaning requests and safety concerns.
• Coordinate preventive maintenance and help ensure the workplace meets health and safety standards.
• Ensure meeting-room equipment and office facilities are functional and ready for use.
• Handle other reasonable requests required to maintain an effective office environment.

Qualifications and Experience

• Bachelor's degree or equivalent qualification.
• At least 5 years of experience in office coordination, office management, reception or administrative support.
• Basic knowledge of facilities coordination, or a clear willingness and ability to learn.
• Proficiency in Microsoft Outlook, Word and Excel.
• Strong communication skills in English and Arabic.

Key Competencies

• Professional, welcoming and customer-service focused.
• Organized, proactive and able to manage multiple priorities in a fast-paced environment.
• Strong interpersonal, coordination and problem-solving skills.
• Positive, reliable and collaborative team player.