Receptionist / Administrative Assistant

Acwa; Dubai; On-site; AED 39,000 - 56,000; Full time

Job summary

Acwa seeks a Receptionist/Admin Assistant to support our Dubai office. You will warmly greet visitors, manage courier flows, maintain office supplies, and assist HR and admin tasks to keep operations smooth.

Responsibilities include front desk management, arranging meetings, handling invoices, petty cash, and basic Arabic letter preparation. A proactive team player with strong communication is ideal for this role in a dynamic environment.

Qualifications

• High school diploma or equivalent education required.
• 2-3 years of administrative assistant experience.

Responsibilities

• Provide reception duties for the office which includes handling of courier and office supplies.
• Receive and greet all visitors in a professional and warm manner.
• Assist in General Office administration.
• Support day-to-day HR & Admin activities and office management duties.
• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
• Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Skills

Written and verbal Communication

Coordination and collaboration

Time Management & Prioritization of任务

Education

High school diploma or equivalent education

Tools

Microsoft Word

Excel

Outlook

Microsoft PowerPoint

Adobe Acrobat

Job description

Job Description Role : Receptionist /Admin Assistant

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Responsibilities

• Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner.
• Assist in General Office administration.
• Support day-to-day HR & Admin activities and office management duties.
• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
• Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent education required.
• 2-3 years of administrative assistant experience

Required Skills

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat

Skills:

• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks