Administrative Assistant Office Manager

Maseera; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Maseera in Dubai is seeking an experienced Office Administrator/Administrative Assistant to join our team. The role requires excellent organization, customer service, and outcome orientation, with responsibilities spanning phones, emails, scheduling, and meetings.

You will manage office space, interact with clients and colleagues, support management, and ensure efficient day‑to‑day operations in a fast-paced environment.

Qualifications

• Minimum five years of work experience with HR and administration.
• Bachelor's degree or equivalent required.
• Bilingual English/Arabic a plus.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate with entry level staff and liaise with clients and suppliers.
• Act as office manager: manage inventory and filing systems.
• Oversee office services (catering, cleaning, health & safety, tech services) and arrange staff travel.
• Screen and direct phone calls and distribute correspondence.
• Manage schedules, deadlines and prepare minutes of meetings.
• Ensure a productive, healthy office environment.

Skills

Customer service

Organization

Communication

Bilingual English/Arabic

Multitasking

Education

Bachelor's degree or equivalent

Job description

Job Summary

We are currently seeking an experienced Office Administrator/Administrative assistant to join our team. Successful candidates will have excellent organization and customer service skills and must be outcome-oriented. Candidate will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments, planning meetings. You should be able to use your organizational skills to manage the office space and time, interact with clients, collaborate with colleagues, support management and ensure efficient day-to-day office operations in a fast-paced environment. Excellent verbal and written communication skills are expected.

Responsibilities

• Work with entry level employees to management, as well as liaise directly with clients and suppliers
• Act as an office manager by keeping up with office supply inventory, maintain the office filing system
• Manage independently office related services such as caterers, cleaning service, health & safety services, Technical Services, Coffee Machine service etc, Make travel arrangements and reservations for staff
• Screen and direct phone calls and distribute correspondence
• Manage schedules and deadlines, prepare minutes of meeting
• Ensure that office appearance supports and provides healthy, comfortable, and productive work environment

Required Skills

• A minimum of five years work experience with minimum 1 year of HR and administration experience
• Minimum a bachelors degree or equivalent
• Bilingual English/Arabic a plus
• Ability to juggle multiple projects with great accuracy
• Strong administrative and organization skills
• Exceptional customer service skills, over the phone and in person, with our customers and the team