Office Experience Coordinator

YOSH HOSPITALITY LLC OPC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

YOSH HOSPITALITY LLC OPC in Abu Dhabi seeks a proactive Reception and Front of House professional to welcome visitors, manage calls, access, and deliveries with professionalism. You will coordinate office administration, maintain records, handle supplier coordination, meeting-room setups, and ensure a safe, efficient workplace in a fast-paced environment.

Bachelor’s degree and 5+ years of experience preferred; bilingual English/Arabic is a plus.

Qualifications

• Bachelor's degree or equivalent qualification.
• At least 5 years of experience in office coordination, office management, reception or administrative support.
• Basic knowledge of facilities coordination, or a clear willingness and ability to learn.
• Proficiency in Microsoft Outlook, Word and Excel.
• Strong communication skills in English and Arabic.

Responsibilities

• Manage reception and front-of-house duties with professional visitor handling.
• Coordinate office administration and meeting-room setups.
• Liaise with facilities teams for maintenance, security, and health & safety.

Skills

English language

Arabic language

Communication

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Reception and Front of House

Welcome visitors, clients and employees professionally and manage the reception and common areas. Manage the main phone line messages, mail, couriers and deliveries. Coordinate visitor access, parking, passes and relevant security procedures.

Office Administration

Manage office supplies, pantry items and stationery including inventory tracking and ordering. Maintain office records schedules, contact lists and administrative documentation. Coordinate new-joiner office readiness including access cards, desk set up and welcome arrangements. Manage schedules for office service providers including cleaning, pantry and landscaping teams. Coordinate meeting-room setups for internal meetings, small events and office activities.

Facilities Coordination

Act as the main contact for building management, security, cleaning, maintenance teams and other office service providers. Log, track and follow up on repairs, air-conditioning issues, cleaning requests and safety concerns. Coordinate preventive maintenance and help ensure the workplace meets health and safety standards. Ensure meeting-room equipment and office facilities are functional and ready for use. Handle other reasonable requests required to maintain an effective office environment.

Qualifications

• Bachelor's degree or equivalent qualification.
• At least 5 years of experience in office coordination, office management, reception or administrative support.
• Basic knowledge of facilities coordination, or a clear willingness and ability to learn.
• Proficiency in Microsoft Outlook, Word and Excel.
• Strong communication skills in English and Arabic.

Key Competencies

• Professional, welcoming and customer-service focused.
• Organized, proactive and able to manage multiple priorities in a fast-paced environment.
• Strong interpersonal, coordination and problem-solving skills.
• Positive, reliable and collaborative team player.