Admin Assistant - Arabic Speaker

ROYAL SWISS AUTO SERVICES LLC; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

ROYAL SWISS AUTO SERVICES LLC is seeking a highly organized Admin Assistant/Personal Assistant to support management with daily administrative and personal tasks. The role includes managing calendars, preparing documents, and handling correspondence, while maintaining records and ensuring smooth operations.

You will coordinate meetings, prepare agendas, and handle confidential information with discretion, supporting cross-departmental coordination and logistics.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• 2–4 years of experience as Administrative Assistant, Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and professional communication.
• UAE experience preferred; UAE driving license is an advantage.

Responsibilities

• Provide administrative and personal support to management as required
• Manage calendars, appointments, meetings, and daily schedules
• Coordinate meetings, prepare agendas, and maintain meeting records
• Handle emails, correspondence, phone calls, and other communications professionally
• Prepare letters, reports, presentations, memos, and other business documents
• Maintain confidential files, records, and important documents
• Coordinate internal and external meetings and appointments
• Follow up with departments and employees on assigned tasks and pending matters
• Assist management with daily administrative and operational requirements
• Arrange travel, accommodation, transportation, and other logistics when required
• Prepare and organize documents for meetings, presentations, and business activities
• Maintain proper filing and document control systems
• Handle confidential and sensitive information with discretion
• Coordinate with clients, suppliers, employees, and other external parties
• Assist with office administration, stationery, and other administrative requirements
• Monitor deadlines and follow up to ensure tasks are completed on time
• Prepare and maintain reports, trackers, and administrative records
• Perform other administrative or personal duties assigned by management

Skills

Organization

Time management

Communication

Confidentiality

Coordination

Multitasking

UAE experience

Driving license

Professional appearance

Education

Bachelor's degree or diploma in Business Administration, Management, or related field

Tools

MS Office

Job description

Job Summary

We are looking for a highly organized proactive and professional strong Admin Assistant Personal Assistant strong to provide administrative and personal support to management The role involves coordinating daily activities managing schedules preparing documents handling correspondence maintaining records and ensuring smooth day-to-day administrative operations.

Key Responsibilities

• Provide administrative and personal support to management as required
• Manage calendars appointments meetings and daily schedules
• Coordinate meetings prepare agendas and maintain meeting records when required
• Handle emails correspondence phone calls and other communications professionally
• Prepare letters reports presentations memos and other business documents
• Maintain confidential files records and important documents
• Coordinate internal and external meetings and appointments
• Follow up with departments and employees on assigned tasks and pending matters
• Assist management with daily administrative and operational requirements
• Arrange travel accommodation transportation and other logistics when required
• Prepare and organize documents for meetings presentations and business activities
• Maintain proper filing and document control systems
• Handle confidential and sensitive information with discretion
• Coordinate with clients suppliers employees and other external parties when required
• Assist with office administration stationery and other administrative requirements
• Monitor deadlines and follow up to ensure tasks are completed on time
• Prepare and maintain reports trackers and administrative records
• Perform other administrative or personal duties assigned by management

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Management, or a related field
• Minimum 2–4 years of experience as an Administrative Assistant, Personal Assistant, Executive Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
• Ability to handle confidential information professionally
• Strong follow-up and coordination skills
• Ability to multitask and work under pressure
• Professional appearance and interpersonal skills
• UAE experience is preferred
• A valid UAE driving license is an advantage