Receptionist & Admin Assistant

Safesea Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic shipping company in Dubai is seeking a well-organized Receptionist & Admin Assistant to manage front desk operations and provide crucial administrative support. The ideal candidate should possess 1-2 years of experience, excellent communication skills in English and Hindi, and proficiency in MS Office. The role involves greeting visitors, answering calls, and coordinating office tasks, offering a competitive salary with growth opportunities.

Benefits

Opportunity to work in a dynamic shipping company

Career growth potential

Qualifications

• 1-2 years of experience in a similar role.
• Ability to handle visitors and calls professionally.

Responsibilities

• Manage front desk operations and provide administrative support.
• Greet visitors and direct them appropriately.
• Answer, screen, and forward incoming phone calls professionally.
• Assist in managing office supplies and inventory.
• Coordinate meetings, appointments, and travel arrangements for employees.

Skills

Excellent verbal and written communication in English and Hindi

Strong interpersonal skills

Proficiency in MS Office (Word, Excel, Outlook)

Organized and detail-oriented

Education

Graduate degree

Job description

Overview

Job Title: Receptionist & Admin Assistant

Location: Dubai, UAE

Experience: 4-5 years

Qualification: Graduate degree

We are looking for a well-organized and personable Receptionist & Admin Assistant to manage front desk operations and provide administrative support. The ideal candidate will have 4-5 years of experience, excellent communication and interpersonal skills, and the ability to handle day-to-day office tasks efficiently. Dubai experience would be preferred.

Responsibilities

• Front Desk Management
• Greet visitors and direct them appropriately.
• Answer, screen, and forward incoming phone calls professionally.
• Maintain a tidy and welcoming reception area.
• Administrative Support
• Assist in managing office supplies and inventory.
• Handle incoming and outgoing mail/couriers.
• Coordinate meetings, appointments, and travel arrangements for employees.
• Maintain records, files, and basic office documentation.
• Assist in HR and admin-related tasks as required.
• Communication & Coordination
• Communicate with vendors, service providers, and external stakeholders as needed.
• Assist in organizing company events and employee engagement activities.
• Support internal teams with basic administrative tasks.

Qualifications

• Graduate degree in any discipline.
• 1-2 years of experience in a similar role.
• Excellent verbal and written communication skills in English and Hindi.
• Strong interpersonal skills and ability to handle visitors and calls professionally.
• Proficiency in MS Office (Word, Excel, Outlook).
• Organized, detail-oriented, and proactive in handling tasks.

Compensation & Benefits

• Salary as per industry standards.
• Opportunity to work in a dynamic shipping company with career growth potential.