Receptionist Admin

Firenor Middle East Engineering Projects Management LLC; Sharjah; On-site; AED 60,000 - 100,000; Full time

Job summary

Firenor Middle East Engineering Projects Management LLC in Sharjah is seeking a professional Receptionist Admin to join our busy Sharjah office. You will manage front desk operations and provide efficient day-to-day administrative support to ensure smooth office running.

The role requires a well-organized, friendly female candidate with 2–4 years of UAE experience in reception or office support, fluent English, and strong MS Office skills.

Qualifications

• 2–4 years of relevant experience in reception, administration, or office support.
• Bachelor's degree or diploma in Business Administration, Office Administration, or related field preferred.
• Good command of English, written and spoken; Arabic would be an advantage.

Responsibilities

• Greet visitors and clients in a professional and courteous manner.
• Manage the reception area and keep it neat and presentable.
• Answer, screen, and direct phones and emails.
• Coordinate meetings and assist with room arrangements.
• Maintain office records and administrative documents.
• Support HR and finance administrative activities as required.
• Assist with travel arrangements and other admin tasks as needed.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Phone etiquette

Interpersonal skills

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

Microsoft Office

Job description

About the Role

We are looking for a professional, friendly, and wellorganized female candidate to join our Sharjah office as a Receptionist Admin. The successful candidate will be responsible for managing front desk operations and providing efficient day-to-day administrative support to ensure the smooth running of the office.

Key Responsibilities

• Welcome and greet visitors, clients, and business partners in a professional and courteous manner.
• Manage the reception area and ensure it is maintained in a neat and presentable condition.
• Answer, screen, and direct incoming telephone calls and emails appropriately.
• Receive, sort, and distribute incoming and outgoing correspondence, courier deliveries, and documents.
• Maintain office records, files, and administrative documents in an organized manner.
• Provide general administrative and clerical support to management and other departments.
• Schedule meetings, coordinate appointments, and assist with meeting room arrangements.
• Maintain office supplies and coordinate replenishment when required.
• Coordinate with suppliers, service providers, and building management for routine office requirements.
• Assist with travel arrangements, and other administrative requirements when needed.
• Maintain employee and visitor records while ensuring confidentiality of company information.
• Maintain the company vehicle logbook, including vehicle usage, date, and time.
• Support HR and finance related administrative activities as required.
• Perform other administrative duties assigned by management.

Skills

Requirements & Qualifications

Female candidate preferred.

• Candidates on a spouse/dependent visa are preferred
• Bachelor's degree or diploma in Business Administration, Office Administration, or a related field preferred.
• 2–4 years of relevant experience in reception, administration, or office support.
• Previous experience in the UAE is preferred.
• Excellent communication and interpersonal skills.
• Professional and pleasant telephone and front-office manner.
• Good command of English, both written and spoken.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Ability to multitask and prioritize daily responsibilities.
• High level of attention to detail and accuracy.
• Professional appearance and positive attitude.
• Ability to work independently as well as part of a team.
• UAE experience in a MEP, construction, or project based company will be an advantage.

Remuneration

• Competitive salary based on qualifications and relevant experience.