Reception, Administration and Accounts Assistant

Times World Information Technology; Dubai; On-site; AED 54,000 - 76,000; Full time

Job summary

Times World Information Technology in Dubai seeks an organised Reception Administration and Accounts Assistant to manage front desk operations, support the CEO, and coordinate with staff, visitors, vendors and service providers. The ideal candidate will maintain confidential records, handle invoices and basic accounting tasks, and be proficient in Word, Excel and Outlook, with UAE residence required.

The role requires strong communication, organisational skills and attention to detail, with

Qualifications

• Bachelor's degree in business administration, commerce, accounting, or a related field.
• At least 3 years of experience in reception or office administration with exposure to basic accounts work.
• Strong written and verbal communication skills.
• Good organisational skills and the ability to prioritise work.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with accounting software and invoice processing is an advantage.
• Accuracy in handling figures, records and documentation.
• Professional demeanour and a helpful approach to visitors and colleagues.
• Must be currently residing in the UAE.

Responsibilities

• Front desk and guest relations: welcome visitors, register, manage access, answer calls and direct inquiries.
• Administrative and executive support: assist CEO with scheduling, travel, and correspondence; prepare documents.
• Office administration: monitor supplies, coordinate with facilities, assist HR/admin with attendance and coordination.
• Accounts assistance: prepare invoices and receipts, track expenses, manage petty cash, follow up on billing.

Skills

Communication

Organisation

Attention to detail

Education

Bachelor's degree in business administration, commerce, accounting, or related field

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are looking for an organised and professional Reception Administration and Accounts Assistant to manage the front desk support daily office operations and assist with routine accounts work The role also includes providing administrative support to the CEO and coordinating with staff visitors vendors and service providers The ideal candidate will be accurate with records and figures responsive in communication and able to manage several tasks while maintaining confidentiality.

Key responsibilities

Front desk and guest relations

• Welcome visitors and coordinate their registration and access with the relevant teams
• Answer incoming calls respond to general enquiries and direct calls and messages appropriately
• Keep the reception area welcoming and organised

Administrative and executive support

• Assist the CEO with scheduling meetings appointments travel arrangements and correspondence
• Prepare letters reports meeting materials and other documents as required
• Manage incoming and outgoing mail couriers filing and office records
• Help organise internal meetings company events and other administrative activities

Office administration

• Monitor office supplies stationery and pantry inventory and arrange replenishment
• Coordinate with facility management vendors and service providers
• Support office upkeep and follow up on maintenance requests
• Assist HR and Admin with attendance records leave updates and routine staff coordination

Accounts assistance

• Prepare and maintain invoices payment requests receipts and supporting documents
• Record and track office expenses vendor invoices and payment status
• Manage petty cash maintain transaction logs and prepare reconciliations
• Follow up on routine billing and payment matters with clients and vendors as directed by the accounts team
• Organise financial records and provide information needed for accounts reviews and reporting

Confidentiality and professionalism

• Handle employee client and financial information with strict confidentiality Maintain a professional manner in all in-person telephone and written communication

Bachelor s degree in business administration, commerce, accounting, or a related field. At least 3 years of experience in reception or office administration, with practical exposure to basic accounts work. Strong written and verbal communication skills. Good organisational skills and the ability to prioritise work. Proficiency in Microsoft Word, Excel, and Outlook. Experience with accounting software and invoice processing is an advantage. Accuracy in handling figures, records, and documentation. Professional demeanour and a helpful approach to visitors and colleagues. Must be currently residing in the UAE.