Receptionist

Tanqeeb; Dubai; On-site; AED 54,000 - 80,000; Full time

Job summary

Tanqeeb in Dubai, UAE is seeking a professional Receptionist to manage the reception area and provide administrative support, ensuring smooth day-to-day operations. The role requires excellent communication, a professional appearance, and the ability to multitask in a fast-paced environment.

Responsibilities include greeting visitors, managing calls, coordinating meetings, handling mail, and assisting with general admin duties.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or related field.
• 1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Good interpersonal and customer service skills.

Responsibilities

• Welcome and greet visitors, clients, suppliers, and business partners in a professional manner.
• Answer, screen, and direct incoming telephone calls and messages.
• Maintain a clean, organized, and presentable reception area at all times.
• Receive, sort, and distribute incoming mail, courier deliveries, and documents.
• Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments.
• Maintain a visitor log and ensure proper visitor procedures are followed.
• Schedule and coordinate meeting rooms and assist with meeting arrangements.
• Handle general inquiries and provide accurate information to employees and visitors.
• Assist with basic administrative tasks, including filing, scanning, photocopying, and document preparation.
• Maintain office supplies and coordinate with the team for replenishment.
• Support HR and Administration teams with employee-related administrative tasks when required.
• Coordinate with suppliers, courier companies, and service providers.
• Assist in organizing office events, meetings, and company activities.
• Maintain confidentiality of company and employee information.

Skills

Communication skills

Organizational abilities

Multitasking

Education

Bachelor's degree or diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Receptionist

Location: Dubai, UAEEmployment Type: Full-time Industry: Exhibitions & Events

Job Summary

We are looking for a professional, friendly, and well-organized Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day office operations. The ideal candidate should have excellent communication skills, a professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

Welcome and greet visitors, clients, suppliers, and business partners in a professional manner. Answer, screen, and direct incoming telephone calls and messages. Manage the reception area and ensure it is clean, organized, and presentable at all times. Receive, sort, and distribute incoming mail, courier deliveries, and documents. Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments. Maintain a visitor log and ensure proper visitor procedures are followed. Schedule and coordinate meeting rooms and assist with meeting arrangements. Handle general inquiries and provide accurate information to employees and visitors. Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation. Maintain office supplies and coordinate with the relevant team for replenishment. Support the HR and Administration teams with employee-related administrative tasks when required. Coordinate with suppliers, courier companies, and service providers. Assist in organizing office events, meetings, and company activities. Maintain confidentiality of company and employee information. Handle any other administrative duties assigned by management.

Requirements

Bachelor's degree or diploma in Business Administration, Office Management, or a related field.1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role. Excellent verbal and written communication skills. Professional and pleasant telephone etiquette. Strong organizational and multitasking abilities. Proficiency in Microsoft Office, particularly Word and Excel. Good interpersonal and customer service skills. Professional appearance and positive attitude. Ability to work effectively in a fast-paced environment. Good knowledge of English is required; Arabic is an advantage. Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage.