Front Office Secretary

confidential; Dubai; On-site; AED 40,000 - 72,000; Full time

Job summary

confidential is seeking a front office secretary in the UAE to support reception operations, executive coordination, and general administrative tasks. The role requires strong English communication, professional conduct, and proficient MS Office skills.

Freshers may apply with suitable qualifications, and UAE work experience is an added advantage. You will manage visitors, handle calls, organize documents, coordinate meetings, and assist with routine scheduling and office events, ensuring

Qualifications

• Diploma or Bachelor's degree in Secretarial Studies, Administration, Business, or related field.
• Experience in secretary, receptionist, front desk, or administrative roles preferred.
• Freshers may apply if they have suitable qualifications and good communication skills.
• Strong English speaking and writing abilities.
• Proficient with MS Word, Excel, email, and other office applications.
• Excellent organizational and follow-up capabilities.
• Ability to manage changing priorities and multiple requests.
• Attention to detail in document preparation and maintenance.
• Courteous, responsible and reliable attitude.
• UAE work experience is an added advantage.

Responsibilities

• Act as the initial contact for clients, visitors, and business associates.
• Manage daily reception activities and ensure smooth visitor handling.
• Coordinate meeting rooms, appointments, and office schedules.
• Handle telephone inquiries and direct calls to the appropriate team members.
• Prepare and organize correspondence, forms, presentations, and office documents.
• Maintain electronic and physical filing systems.
• Coordinate document movement between departments and management.
• Assist with preparing meeting notes and follow-up requirements.
• Receive and coordinate courier items, letters, and business deliveries.
• Maintain records of visitors, calls, appointments, and administrative activities.
• Assist management with routine scheduling and coordination tasks.
• Follow up with departments regarding pending documents and requests.
• Support office events, meetings, and internal administrative arrangements.
• Ensure sensitive company information and documents are handled securely.

Skills

English proficiency

MS Office

Education

Diploma or Bachelor's degree in Secretarial Studies / Administration / Business

Job description

An established business in the UAE is inviting applications for the position of Front Office Secretary. The role will support reception operations, executive coordination, office communication, and general administrative activities.

Key Responsibilities

• Act as the initial contact for clients, visitors, and business associates.
• Manage daily reception activities and ensure smooth visitor handling.
• Coordinate meeting rooms, appointments, and office schedules.
• Handle telephone inquiries and direct calls to the appropriate team members.
• Prepare and organize correspondence, forms, presentations, and office documents.
• Maintain electronic and physical filing systems.
• Coordinate document movement between departments and management.
• Assist with preparing meeting notes and follow-up requirements.
• Receive and coordinate courier items, letters, and business deliveries.
• Maintain records of visitors, calls, appointments, and administrative activities.
• Assist management with routine scheduling and coordination tasks.
• Follow up with departments regarding pending documents and requests.
• Support office events, meetings, and internal administrative arrangements.
• Ensure sensitive company information and documents are handled securely.

Requirements

• Diploma or Bachelor's degree in Secretarial Studies, Administration, Business, or a related discipline.
• Previous experience in a secretary, receptionist, front desk, or administrative position is preferred.
• Freshers may apply if they have suitable qualifications and communication skills.
• Strong English speaking and writing abilities.
• Comfortable using MS Word, Excel, email, and other office applications.
• Good telephone etiquette and interpersonal skills.
• Excellent organization and follow-up capabilities.
• Able to manage changing priorities and multiple administrative requests.
• Attention to detail when preparing and maintaining documents.
• Courteous, responsible, and reliable attitude.
• UAE work experience is an added advantage.