Reception and Admin Officer (Female)

Times World; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A reputable company in Dubai is seeking an experienced receptionist/administrative officer to manage front desk responsibilities and provide administrative support. The role includes greeting visitors, assisting the CEO with scheduling, and maintaining office supplies. Candidates should possess a Bachelor's degree, with at least 3 years of relevant experience. Strong communication, organizational skills, and proficiency in Microsoft Office are essential. This position offers a permanent employment opportunity in a dynamic work environment.

Qualifications

• Minimum 3 years experience as a receptionist, admin officer, secretary, or similar role.
• Experience handling petty cash and basic office bookkeeping is an advantage.
• Must be currently residing in the UAE.

Responsibilities

• Greet and assist visitors in a courteous and professional manner.
• Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
• Monitor and maintain office supplies, stationery, and pantry inventory.
• Handle sensitive information and documents with strict confidentiality.

Skills

Strong verbal and written communication skills

Excellent organizational and time management abilities

Professional demeanor and customer service skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to multitask and work efficiently under pressure

Education

Bachelor’s degree in any discipline

Tools

Microsoft Office

Job description

Department: Management
Job Type: Permanent
Location: Dubai

Key responsibilities:

• Front desk and guest relations
  • Greet and assist visitors in a courteous and professional manner.
  • Manage visitor registration, access, and coordination with internal teams.
  • Handle all incoming calls and route them appropriately.
  • Maintain a welcoming, clean, and organized reception area.
• Administrative support
  • Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
  • Prepare correspondence, memos, letters, reports, and documentation as required.
  • Handle incoming and outgoing mail, courier services, and office communication.
  • Maintain accurate filing systems, documentation, and office records.
• Office administration
  • Monitor and maintain office supplies, stationery, and pantry inventory.
  • Coordinate with facility management, vendors, and service providers.
  • Oversee general office upkeep to ensure a smooth and organized work environment.
  • Manage office petty cash, maintain logs, and ensure timely reconciliation.
  • Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
  • Assist in organising company events, internal meetings, and administrative activities.
• Confidentiality and professionalism
  • Handle sensitive information and documents with strict confidentiality.
  • Maintain a professional appearance, communication style, and work ethic at all times.

Requirements (Qualifications/Experience/Competencies)

• Bachelor’s degree in any discipline.
• Minimum 3 years experience as a receptionist, admin officer, secretary, or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling petty cash and basic office bookkeeping is an advantage.
• Ability to multitask and work efficiently under pressure.
• Professional demeanor, customer service skills, and a positive attitude.
• Must be currently residing in the UAE.