Receptionist / Admin

Tanqeeb; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

Tanqeeb in Dubai seeks a professional receptionist/administrative assistant to welcome guests and manage front-desk operations. You will handle calls, emails and inquiries, coordinate meetings and visiting schedules, and maintain an organized office environment. The role requires fluency in English, strong communication, and excellent organizational skills.

Arabic is an advantage. This full-time position offers dynamic exposure in a fast-paced setting and opportunities to support events and

Qualifications

• Experience as receptionist or executive assistant in corporate or luxury settings.
• Proficient in MS Office and strong written/verbal English.
• Professional appearance with excellent interpersonal skills.

Responsibilities

• Welcome clients, guests, suppliers and visitors in a warm and professional manner.
• Serve as the first point of contact and maintain high standards of professionalism.
• Handle calls, emails, inquiries, and correspondence efficiently.
• Coordinate meetings, appointments and visitor schedules.
• Maintain a polished reception and office environment.
• Manage courier deliveries and documents, both incoming and outgoing.
• Provide comprehensive administrative support to management and operations.
• Perform filing, data entry, scanning, printing, and general admin tasks.
• Prepare correspondence, reports, presentations and other documents.
• Maintain calendars and internal schedules; assist with events as needed.
• Assist with office supplies and procurement.
• Maintain accurate company records and handle confidential information with discretion.
• Support events with schedules, guest lists and on-site coordination.

Skills

Receptionist experience

Excellent communication

Professional appearance

Organized

Multitasking

Microsoft Office

Client-facing

Arabic speaking (adv)

Tools

Microsoft Office

Job description

• Welcome clients, guests, suppliers, and visitors in a warm and professional manner.
• Serve as the first point of contact for the company and maintain a high standard of professionalism at all times.
• Handle incoming calls, emails, enquiries, and correspondence efficiently.
• Coordinate meetings, appointments, and visitors.
• Maintain a polished and organized reception and office environment.
• Manage incoming and outgoing courier deliveries and documents.
• Provide comprehensive administrative support to management and the operations team.
• Manage filing, documentation, data entry, scanning, printing, and general office administration.
• Prepare correspondence, schedules, reports, presentations, and other documents as required.
• Maintain calendars, meetings, appointments, and internal schedules.
• Assist with office supplies, stationery, and general procurement.
• Maintain accurate and organized company records.
• Handle confidential information with discretion and professionalism.
• Assist the operations team with event-related administration and coordination.
• Coordinate with clients, suppliers, venues, contractors, and internal teams.
• Assist with event schedules, guest lists, documents, passes, and other operational requirements.
• Support the team with event preparations and last-minute requirements.
• Provide administrative assistance during events when required.
• Maintain a calm and professional approach during busy periods and tight deadlines.

Desired Candidate Profile

• Professional, polished, and well-presented
• Confident and comfortable interacting with high-profile and international clients
• Naturally warm, welcoming, and service-oriented
• Fluent in English, with excellent verbal and written communication
• Arabic-speaking is an advantage
• Highly organized with excellent attention to detail
• Discreet and trustworthy when handling confidential information
• Proactive and able to work independently
• Comfortable multitasking in a fast-paced environment
• Flexible and willing to support the team when event requirements demand it
• Punctual, reliable, and committed to maintaining high professional standards
• Previous experience as a Receptionist, Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
• Experience within events, luxury hospitality, premium retail, corporate services, PR, or a client-facing environment is highly preferred
• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Professional telephone and email etiquette
• UAE work experience is an advantage