Receptionist

TÜV SÜD; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading certification and inspection firm in Abu Dhabi is seeking a Branch Admin Co-ordinator to ensure operational excellence in the branch office. This role involves managing office supplies, coordinating repairs, overseeing utilities, and supporting legal compliance. The ideal candidate will have a bachelor's degree and 2-3 years of relevant experience. Benefits include a competitive salary and an inclusive workplace culture.

Benefits

Competitive compensation package

Paid vacation and leave benefits

Inclusive workplace environment

Qualifications

• Minimum 2-3 years of experience in Branch administration or similar role.
• Experience in coordinating with multiple stakeholders and managing operations.
• Ability to adapt and respond effectively in a dynamic business environment.

Responsibilities

• Ensure the branch office is well-maintained and operational.
• Manage office supplies and ensure stock availability.
• Oversee utilities and services for the office.
• Support legal license renewals and coordinate onboarding activities for new employees.
• Act as the key point of contact for escalations and resolve operational bottlenecks.

Skills

Proficiency in MS Office Suite

Excellent customer service

Problem-solving skills

Strong organizational abilities

Excellent communication skills

Education

Bachelor’s degree

Job description

TÜV SÜD – a global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence. Established more than 150 years ago in Germany, TÜV SÜD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. TÜV SÜD offers a wide range of testing & product certification, inspection, auditing & system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.

BRANCH ADMIN CO-ORDINATOR

Your Tasks

• Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
• Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
• Manage office supplies and ensure stock availability.
• Oversee utilities and services, including telecoms, internet, and other office-related facilities.
• Ensure compliance with health, safety, and security standards within the branch.
• Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
• Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions
• Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
• Support People team for employee engagement activities, including service awards and events.
• Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
• Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
• Provide support for logistics, including coordination of shipments, vendor management, and documentation.
• Act as a key point of contact for escalations and resolve operational bottlenecks efficiently.
• Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
• Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
• Address day-to-day employee inquiries and ensure their needs are met within company guidelines.

Your Qualifications And Skills

• Any bachelor’s degree
• Minimum 2-3 years of experience in Branch administration or similar role.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Experience in coordinating with multiple stakeholders and managing operations.
• Excellent customer service, problem solving and critical thinking skills
• Strong organizational and multitasking abilities.
• Proficiency in managing administrative tasks and vendor coordination.
• Excellent communication and interpersonal skills.
• Ability to adapt and respond effectively in a dynamic business environment.

What We Offer

• Competitive compensation package.
• Paid vacation and leave benefits.
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence.

We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.

Work Area: Others

Country/Region: United Arab Emirates

Job Location: Abu Dhabi

Working Model: Onsite

Employment Type: Full time / regular

Company: TUV SUD ME Abu Dhabi

Org Unit Code: BM

Requisition ID: 3604