Receptionist

Millennium Hotels and Resorts MEA; Dubai; On-site; AED 36,000 - 58,000; Full time

Job summary

Millennium Hotels and Resorts MEA in Dubai is looking for a professional Receptionist to support the Executive Office and multiple departments by coordinating meeting logistics, travel, and vendor services.

The role requires excellent communication, discretion, and a commitment to delivering a welcoming guest experience. You will manage the front desk, records, procurement, and daily office operations to help maintain a smooth, professional environment.

Responsibilities

• Greet visitors and manage a professional reception area.
• Handle calls, emails, and correspondence routing.
• Coordinate meetings, travel, and vendor services.
• Maintain visitor logs, appointments, and office records.
• Prepare conference room bookings and refreshments.
• Support office maintenance and procurement of supplies.
• Coordinate with departments to support daily operations.
• Assist with admin tasks, data entry, and filing.

Skills

Customer service

Communication

Organizational skills

Vendor coordination

Calendar management

Front desk operations

Job description

Job Description:

The Receptionist provides comprehensive administrative support to ensure the smooth operation of the Executive Office and related departments. This role includes managing meeting logistics, coordinating travel and vendor services, maintaining office supplies, and facilitating communication between staff and external partners. The Receptionist acts as a key liaison for executive support functions, ensuring a professional and efficient workplace environment.

Key Job Responsibilities:

• Greet and welcome visitors, clients, and employees in a friendly and professional manner
• Manage incoming calls, emails, and correspondence, directing them to appropriate departments or individuals
• Maintain the reception area’s cleanliness and organization to ensure a professional atmosphere
• Handle visitor and contractor check-in/check-out processes while enforcing security protocols
• Maintain accurate records of visitors and appointments
• Provide information and assistance regarding company services and policies, ensuring confidentiality and discretion
• Schedule and coordinate appointments, meetings, and conference room bookings for meeting rooms.
• Ensure meeting rooms are clean, well-stocked, and prepared coordinate refreshments and post-meeting cleanup with office attendants
• Share meeting schedules with office attendants and coordinate guest parking with security
• Arrange travel for colleagues, including preparing purchase requests and liaising with vendors
• Maintain logs for the company vehicle and coordinate user details
• Prepare courier shipments and update office directories and hotel lists
• Manage monthly inventory and procurement of stationery, groceries, and office supplies.
• Distribute incoming mail to relevant departments
• Maintain cleanliness and orderliness of the Chairman’s office and coordinate lunch and beverage provisions
• Prepare and monitor office maintenance requests and office attendant rotations
• Organize staff-related activities such as birthday greetings and onboarding support, including digital business card creation and distribution
• Support Commercial Department with sourcing quotations, preparing comparisons, and managing purchase orders across multiple departments
• Prepare vendor invoice approval forms with supporting documents for finance processing, ensuring proper authorization
• Assist with administrative tasks such as data entry, filing, and document preparation as needed
• Coordinate with various departments to support daily office operations
• Office and list of hotels directory updates
• Office maintenance requests (office movement, modification, maintenance)