Receptionist & Admin

TASC Outsourcing; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

TASC Outsourcing in Dubai invites an organized Front Desk Customer Service professional to warmly welcome guests, answer inquiries and direct visitors to the right colleagues. You will manage phone and email inquiries, oversee mail flow, calendar coordination and basic clerical tasks to keep the reception and office running smoothly.

The role emphasizes a polished appearance, strong English communication and a positive, service‑oriented attitude to create an excellent first impression for

Qualifications

• Presentable and professional appearance required.
• Excellent verbal and written communication skills in English.
• Strong customer service orientation and ability to create a positive first impression for visitors and clients.
• Previous experience as a Receptionist, Front Desk Executive or Customer Service Executive preferred.

Responsibilities

• Welcoming Guests: Greet visitors and ensure they connect with the correct employee.
• Greeting visitors, offering refreshments, ensuring they are connected with the correct employee.
• Phone and Mail Management: Answering, screening and forwarding phone calls; Receiving, sorting and distributing mail, couriers and packages.
• Inquiries: Responding to general questions from the public or clients in-person, over the phone or via email.
• Calendar Management: Scheduling meetings, managing boardroom bookings and coordinating appointments.
• Clerical Tasks: Handling data entry, filing, photocopying, scanning and faxing.
• Travel Coordination: Assisting staff with travel arrangements, hotel bookings and preparing expense vouchers.
• Stationery Supplies: Monitoring inventory levels, ordering necessary office supplies and restocking.
• Environment: Maintaining a clean, tidy and professional appearance in the reception and common areas.
• Vendor IT Liaising: Point of contact for office maintenance issues or building management.

Skills

Excellent communication

Customer service

English proficiency

Interpersonal skills

Job description

Front Desk Customer Service

• Welcoming Guests
• Greeting visitors, offering refreshments, ensuring they are connected with the correct employee
• Phone and Mail Management: Answering, screening and forwarding phone calls; Receiving, sorting, distributing mail, couriers and packages
• Inquiries: Responding to general questions from the public or clients in-person, over the phone or via email

Administrative Support

• Calendar Management: Scheduling meetings, managing boardroom bookings and coordinating appointments
• Clerical Tasks: Handling data entry, filing, photocopying, scanning and faxing
• Travel Coordination: Assisting staff with travel arrangements, hotel bookings and preparing expense vouchers

Office Facility Management

• Stationery Supplies: Monitoring inventory levels, ordering necessary office supplies and restocking
• Environment: Maintaining a clean, tidy and professional appearance in the reception and common areas
• Vendor IT Liaising: Point of contact for office maintenance issues or building management

Qualifications

• Presentable and professionally groomed with a polished appearance
• Excellent verbal and written communication skills in English
• Pleasant, confident, welcoming personality with strong interpersonal skills
• Previous experience as a Receptionist, Front Desk Executive, Guest Relations Executive, or Customer Service Executive
• Strong customer service orientation with the ability to create a positive first impression for visitors and clients