Office Assistant

TXM Solutions; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

TXM Solutions is seeking an Office Assistant for the Executive Office in Dubai. The role involves proactive hospitality, executive support, and meticulous front-office duties to assist the Chairman, owners, and VIP guests while supporting the wider office operations.

The ideal candidate will have experience supporting senior executives, strong communication, and a polished presentation. This permanent position offers long-term growth in a demanding, high-standard environment.

Qualifications

• Experience supporting senior executives, VIP guests, or board members.
• Excellent communication and interpersonal skills in a professional setting.
• Discretion, confidentiality, and reliable judgement are essential.
• Presentable appearance and professional conduct at all times.
• Willingness to take initiative and assist beyond routine duties.

Responsibilities

• Provide executive hospitality and office support for VIPs and executives.
• Welcome guests, serve refreshments, and maintain presentation standards.
• Maintain executive office spaces, meeting rooms, and pantry areas.
• Coordinate meetings, catering, and refreshment logistics for executive meetings.
• Support front-office tasks, gate passes, and vendor coordination as needed.

Skills

Executive support

Communication skills

Interpersonal skills

Discretion

Professional etiquette

Basic computer skills

Tools

Microsoft Office

Office equipment

Job description

Job Title: Office Assistant – Executive Office

Job Overview

We are seeking a professional, proactive, and service-oriented Office Assistant to provide dedicated support within the VIP Executive area. The role involves supporting the Chairman, owners, Board members, senior executives, and VIP guests while also assisting the wider office with administrative and operational duties.

This is a dynamic, hands-on position that combines executive hospitality, office support, facilities coordination, and general administration. The successful candidate must be comfortable handling a variety of responsibilities and maintaining exceptional service and presentation standards.

Key Responsibilities

• Serve coffee, tea, refreshments, and meals to the Chairman, owners, Board members, senior executives, and VIP guests.
• Welcome guests professionally and ensure a high standard of hospitality and service at all times.
• Maintain the cleanliness, organisation, and professional presentation of the Executive Office, meeting rooms, pantry, and surrounding areas.
• Arrange meeting rooms and refreshments before executive meetings and ensure the areas are restored promptly afterward.
• Order and maintain office supplies, stationery, pantry items, and other requirements for the Executive Office and wider team.
• Support the Receptionist with courier bookings, document handling, and other front-office duties during busy periods.
• Apply for gate passes and coordinate related administrative documentation.
• Report maintenance issues to relevant vendors and follow up until completion.
• Maintain accurate records of maintenance requests, vendor services, and contract renewal dates.
• Assist with the operational preparation of exhibitions, corporate events, and meetings, including hands-on support during events.
• Provide general administrative and operational assistance across the department whenever required.
• Take ownership of assigned tasks and respond flexibly to additional responsibilities.

Candidate Requirements

• Previous experience as an Office Assistant, Executive Office Assistant, VIP Hospitality Assistant, Butler, Waiter, Guest Services Assistant, or in a similar service-oriented role.
• Experience supporting senior executives, business owners, Board members, or VIP guests is strongly preferred.
• Strong communication and interpersonal skills.
• Good knowledge of professional etiquette, executive hospitality, and service standards.
• Presentable, well-groomed, and professional in appearance and conduct.
• Comfortable performing both administrative duties and hands-on service tasks.
• Proactive, dependable, adaptable, and able to work with limited supervision.
• Good judgment, discretion, and respect for confidentiality.
• Willingness to take initiative, accept ownership, and assist beyond routine duties when required.
• Basic computer skills and administrative skills.
• A stable employment history and genuine interest in a long-term opportunity.

Ideal Candidate Profile

The ideal candidate will be engaging, sharp, reliable, and eager to learn. They should take pride in delivering exceptional service, anticipate the needs of senior executives, and adapt confidently between hospitality, administrative, and operational responsibilities. This role offers the opportunity for professional development and expanded responsibilities based on strong performance, commitment, and reliability.