Admin Receptionist

Anchorage Shipping Line; United Arab Emirates; On-site; AED 111,600 - 167,400; Full time

Job summary

Anchorage Shipping Line is looking for an experienced Executive Assistant in the United Arab Emirates to provide comprehensive administrative support, ensuring smooth daily operations for the executive.

This role requires effective organization of schedules, management of correspondence, and maintaining confidentiality while drafting important documents and reports. The candidate will also arrange travel plans and liaise with internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative and clerical assistance to the executive.
• Organize and maintain the executive's calendar.
• Manage incoming and outgoing correspondence, maintaining confidentiality.
• Prepare agendas, take meeting minutes, and distribute notes.
• Draft, format, and proofread documents, reports, and presentations.
• Maintain organized files and records for easy retrieval.
• Handle travel arrangements for the executive.
• Safeguard sensitive company and personal information.
• Liaise with departments and stakeholders on behalf of the executive.
• Assist in prioritizing pending issues to meet deadlines.

Job description

Responsibilities

• Provide comprehensive administrative and clerical assistance to the executive, ensuring smooth daily operations.
• Organize and maintain the executive's calendar by scheduling meetings, appointments, and travel arrangements efficiently.
• Manage incoming and outgoing correspondence, including emails, phone calls, and official letters, maintaining confidentiality at all times.
• Prepare agendas, take meeting minutes, and ensure timely distribution of meeting notes and follow-up actions.
• Draft, format, and proofread official documents, reports, and presentations as directed.
• Maintain organized files and records (both digital and physical) to ensure easy retrieval of important documents.
• Handle flight bookings, hotel reservations, visa arrangements, and travel itineraries for the executive.
• Safeguard sensitive company and personal information related to the executive and business operations.
• Liaise with internal departments and external stakeholders on behalf of the executive for smooth communication and workflow.
• Assist in prioritizing and following up on pending issues, ensuring deadlines are met and tasks are completed efficiently.