Receptionist

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A local automotive firm in Dubai is seeking a Front Desk Receptionist to manage front desk operations, ensuring a welcoming environment for all visitors and staff. Responsibilities include greeting guests, coordinating travel arrangements, answering calls, and managing office supplies. The ideal candidate should have proven experience in a similar role, proficiency in Microsoft Office, and strong communication skills in both English and Arabic. A high school diploma and additional hospitality management certification are advantageous.

Qualifications

• Proven experience as a Receptionist or similar role.
• Professional demeanor and appearance.
• Strong multitasking and time-management skills.

Responsibilities

• Greet and welcome guests upon arrival.
• Direct visitors to the appropriate personnel.
• Maintain a clean, organized reception area.
• Coordinate travel arrangements and prepare vouchers.

Skills

Receptionist experience

Microsoft Office Suite proficiency

Office equipment handling

Strong communication skills in English and Arabic

Organizational abilities

Customer service-oriented attitude

Education

High school diploma or equivalent

Certification in hospitality management

Job description

Job Purpose

To manage the front desk operations at Milele HQ ensuring a welcoming organized and efficient environment for all visitors and staff.

Duties and Responsibilities

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Answer, screen and route incoming phone calls efficiently.
• Maintain a clean, organized, and presentable reception area ensuring availability of necessary stationery and materials (e.g. pens, forms, brochures).
• Oversee the booking and upkeep of boardrooms and meeting rooms.
• Provide accurate and timely information both in-person and via phone/email.
• Receive, sort and distribute daily mail and deliveries.
• Ensure office security by adhering to safety protocols, monitoring visitor logbooks, and issuing visitor badges.
• Manage ordering and inventory of front office supplies.
• Update office calendars and assist with scheduling meetings.
• Coordinate travel arrangements and accommodations and prepare related vouchers.
• Maintain accurate records of office expenses and costs.
• Perform clerical tasks such as filing, photocopying, and transcribing.
• Support additional administrative duties as assigned by the line manager.

Required Skills

• Proven experience as a Receptionist, Front Office Representative, or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. EPABX systems, printers).
• Professional demeanor and appearance.
• Strong verbal and written communication skills in English and Arabic.
• Ability to be proactive, resourceful, and solution-oriented.
• Excellent organizational and multitasking abilities.
• Strong time-management skills with the ability to prioritize tasks effectively.
• A positive customer service-oriented attitude.

Qualifications

• A high school diploma or equivalent as well as additional certification in hospitality management or a related field is an advantage.