Project Secretary

Dutco Group; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent construction firm in Abu Dhabi is seeking an Administrative Assistant. In this role, you will manage project correspondence, prepare agendas, and assist in maintaining records and documentation. Ideal candidates should possess a diploma in Business Administration, with 2-5 years of relevant experience in construction projects. Strong organizational and communication skills are essential, along with proficiency in MS Office. UAE/GCC experience is an advantage.

Qualifications

• 2-5 years experience as a secretary or administrative assistant in construction/contracting projects.
• Good knowledge of MS Office is essential.
• Prior experience in construction/engineering projects is preferred.

Responsibilities

• Manage correspondence, emails, and phone calls for the project team.
• Prepare meeting agendas, minutes, and follow up on action items.
• Maintain project files, records, and documentation.
• Assist in preparing reports and presentations.

Skills

Organizational skills

Communication skills

Multitasking skills

Confidentiality

Education

Diploma or Bachelor’s Degree in Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Key Responsibilities

• Manage correspondence, emails, and phone calls for the project team.

• Prepare meeting agendas, minutes, and follow up on action items.

• Maintain project files, records, and documentation.

• Assist in preparing reports, presentations, and project-related documents.

• Coordinate with internal teams, clients, and consultants.

• Schedule meetings, appointments, and site visits.

• Ensure proper filing of contracts, drawings, and official documents.

• Support the project team in administrative tasks and office management.

Candidate Criteria

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.

• 2–5 years experience as a secretary or administrative assistant in construction/contracting projects.

• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational, communication, and multitasking skills.

• Ability to handle confidential information professionally.

• Prior experience in construction/engineering projects is preferred.

• UAE/GCC experience is an advantage.