Project Manager

Avertra; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading project management company in Dubai seeks a Project Coordinator to manage governance processes, coordinate project timelines and resources, and engage stakeholders effectively. The ideal candidate will have 3-5 years of experience in Project Management, excellent interpersonal skills, and a relevant degree. You will oversee project documentation, risk management, and continuous improvement initiatives, ensuring projects are delivered on time and within budget.

Qualifications

• 3-5 years of experience in Project Management focusing on governance, reporting, and coordination.
• Experience in managing project teams, budgets, and timelines.
• Ability to build relationships with stakeholders at all levels.

Responsibilities

• Manage end-to-end governance processes within the organization.
• Coordinate weekly status reports and dashboards.
• Engage stakeholders to provide accurate information.

Skills

Project Coordination

Interpersonal Skills

Analytical Thinking

Communication Skills

Education

Bachelor's degree in Business Administration

Project Management Professional (PMP) certification

Tools

MS Excel

MS Project

MS PowerPoint

Job description

Main Job Responsibilities

End-to-End Governance

• Manage and oversee the end-to-end governance processes within the organization.
• Update and maintain supporting systems to align with project requirements.

Weekly Status Reporting

• Coordinate the production of weekly regular status reports and dashboards.
• Ensure that reports are accurate, timely, and align with agreed reporting cycles.

Stakeholder Engagement

• Engage with stakeholders at all levels to facilitate the provision of accurate information.
• Build and maintain relationships to support effective communication and collaboration.

Data Accuracy and Utilization

• Ensure that data captured and maintained is accurate and effectively utilized by the project community.
• Implement processes to optimize the use of data in supporting project delivery.

Risk Management

• Identify, assess, and manage project risks to ensure proactive mitigation strategies are in place.
• Collaborate with relevant teams to develop risk response plans and monitor their execution.

Resource Coordination

• Work closely with resource managers to ensure the allocation of resources aligns with project requirements.
• Monitor resource utilization and provide recommendations for optimization.

Budget Oversight

• Collaborate with the finance department to develop and manage project budgets.
• Monitor expenditures, identify variances, and propose corrective actions to ensure financial objectives are met.

Timeline Management

• Develop and maintain project timelines, ensuring alignment with organizational objectives.
• Identify critical path activities and implement strategies to mitigate potential delays.

Continuous Improvement

• Champion continuous improvement initiatives within the project management process.
• Evaluate and implement best practices to enhance project efficiency and effectiveness.

Quality Assurance

• Establish and enforce quality standards for project deliverables.
• Conduct regular quality reviews and implement corrective actions as needed.

Reporting Enhancement

• Continuously assess and enhance the content and format of status reports and dashboards.
• Incorporate visualizations and key performance indicators for improved insights.

Stakeholder Communication

• Develop and implement a stakeholder communication plan to ensure transparent and effective communication.
• Tailor communication strategies based on the audience to convey complex information clearly.

Change Management

• Collaborate with change management teams to facilitate the smooth adoption of project changes.
• Communicate changes to relevant stakeholders and address concerns in a timely manner.

Documentation Management

• Oversee the creation and maintenance of project documentation, ensuring it aligns with organizational standards.
• Establish a centralized repository for easy access to project documentation.

Training and Development

• Identify training needs within the project team and facilitate relevant training sessions.
• Foster a culture of continuous learning and development within the project community.

Requirements

Required Competencies

• Previous Project Coordination / PMO Analyst experience.
• Experience administering structured frameworks, such as project governance, quality standards, committee, or board meetings.
• Good knowledge of, and competence in the use of, MS Excel, MS Projects, and MS PowerPoint.
• Effective interpersonal skills, with the confidence to build relationships with stakeholders at all levels.
• Self-starter and self‑motivated, with a can‑do attitude.

Knowledge, Skills & Abilities

• Proactive and Results‑Driven: Demonstrated ability to take initiative and drive projects to successful completion.
• Collaborative: Able to work effectively with cross‑functional teams and stakeholders.
• Analytical Thinker: Capable of assessing complex situations and making informed decisions.
• Excellent Communicator: Strong verbal and written communication skills.

Preferences

• Project Management certification (e.g., PMP, PRINCE2).
• Experience working in a product‑focused environment.
• Familiarity with agile methodologies.
• Advanced proficiency in project management tools and software.

Education

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Project Management Professional (PMP) certification or equivalent is strongly preferred.
• Advanced degree (Master's) in Project Management or a relevant field is a plus.

Experience

• 3‑5 years of experience in Project Management, with a focus on end-to-end governance, reporting, and coordination.
• Demonstrated experience in managing project teams, budgets, and timelines.
• Prior experience in risk management, resource coordination, and stakeholder engagement.
• Experience in a Project Management Office (PMO) or similar role is highly desirable.
• Proven track record of successfully delivering projects within scope, on time, and within budget.