Proactive Executive Assistant & Process Coordinator

Equipmentor Scientific; Ajman; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in scientific equipment is seeking a highly organized Process Coordinator / Executive Assistant to support the Managing Director in daily operations. The ideal candidate must possess excellent planning, communication, and multitasking skills. Responsibilities include managing complex calendars, screening inquiries, scheduling meetings, and handling sensitive information with discretion. Candidates should be commerce graduates with strong MS Office skills and a professional demeanor. This position is crucial for the smooth operation of the office.

Qualifications

• Freshers or experienced candidates welcome.
• Strong computer skills with advanced MS Office proficiency.
• Excellent organizational and problem-solving abilities.

Responsibilities

• Manage complex calendars, appointments, travel plans, expense reports, and correspondence.
• Screen and route inquiries addressed to the MD and coordinate with internal teams.
• Schedule meetings, prepare agendas, presentations, and record minutes.
• Summarize and present project updates to assist in decision‑making.

Skills

Good Communication Skills – verbal and written – English, Hindi

Very Strong Follow Up Skills

Organised & Able To Prioritise Work Load

Self‑Starter

Problem Solving Skills

Good Time Management Skills

Education

Commerce Graduate

Tools

Advanced MS Office

VC tools

Job description

A leading company in scientific equipment is seeking a highly organized Process Coordinator / Executive Assistant to support the Managing Director in daily operations. The ideal candidate must possess excellent planning, communication, and multitasking skills. Responsibilities include managing complex calendars, screening inquiries, scheduling meetings, and handling sensitive information with discretion. Candidates should be commerce graduates with strong MS Office skills and a professional demeanor. This position is crucial for the smooth operation of the office.