Personal Assistant to CEO (Arabic speaker)

Black Pearl; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading FMCG company in Dubai is seeking a dedicated Personal Assistant to support the CEO. The ideal candidate will manage communications, organize the CEO's calendar, and prepare reports. Strong organizational, time management, and communication skills are essential. This is an excellent opportunity for someone looking to thrive in a fast-paced environment. Professionalism and discretion are key components of this role, ensuring seamless operations at the executive level.

Qualifications

• Highly organized and dedicated professional.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Serve as primary contact for CEO's communications.
• Manage and prioritize incoming emails and calls.
• Draft official communications and prepare briefing materials.
• Maintain CEO's calendar and arrange travel plans.
• Document minutes for key meetings and follow up on action points.

Skills

Organizational skills

Time management

Effective communication

Discretion

Proactivity

Job description

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA)to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast-paced, dynamic business environment.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal / external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
• Organize andmaintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
• Prepare briefing materials and ensure the CEO is well-prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of assigned tasks.
• Liaise with different departments to ensure alignment on CEO’s directives.
• Maintain confidential records, files, and documents with the highest level of discretion.
• Manage task lists and provide daily follow-upto ensure priorities are met.
• Support in research, project coordination, and special assignments as directed by the CEO.
• Uphold professional representation of the CEO in all dealings.
• Perform ad hoc tasks and assignments to support executive-level decision-making and operations.