Personal Assistant/Office Administrator

Diamond Eye; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in e-commerce and marketing is seeking a highly organized Personal Assistant/Office Administrator in Dubai. The ideal candidate should have a Bachelor's degree, fluency in Arabic and English, alongside 3 years of relevant experience. Responsibilities include providing administrative support, assisting with e-commerce operations, and contributing to marketing efforts. This is an exciting opportunity for someone with excellent organizational and communication skills to thrive in a dynamic environment.

Qualifications

• Bachelor's degree in a relevant field.
• Minimum of 3 years of experience in a similar role.
• Strong background in e-commerce and marketing.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Support e-commerce team with product listings and order processing.
• Assist in implementing marketing campaigns and conducting market research.

Skills

Organizational skills

Time management

Communication

Problem-solving

Attention to detail

Education

Bachelor of Science (BSc) degree in a relevant field

Tools

Microsoft Office Suite

E-commerce platforms

Marketing tools (e.g., Magento, Mailchimp, Google Analytics)

Job description

We are seeking a highly organized and proactive Personal Assistant/Office Administrator with a background in e-commerce and marketing. The ideal candidate will have a Bachelor's degree in a relevant field, fluency in both Arabic and English languages, and a minimum of 3 years of professional experience in a similar role. This individual will provide comprehensive administrative support to our team and contribute to the smooth functioning of our office operations.Responsibilities:Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings for company executives.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain and organize electronic and physical files, ensuring proper documentation and record-keeping.
• Coordinate travel arrangements and manage expense reports for executives.

E-commerce Operations:

• Support the e-commerce team in managing online product listings, inventory, and pricing.
• Assist with order processing, shipment tracking, and customer inquiries.
• Collaborate with cross-functional teams to optimize the user experience and drive online sales.
• Monitor and analyze e-commerce performance metrics, providing insights and recommendations for improvement.

Marketing Support:

• Assist with the implementation of marketing campaigns across various channels, such as social media, email marketing, and content creation.
• Conduct market research and competitive analysis to identify trends and opportunities.
• Help develop marketing materials, including brochures, presentations, and promotional content.
• Monitor and report on marketing campaign performance, suggesting strategies for optimization.

Office Administration:

• Manage office supplies inventory, order replenishments, and ensure efficient utilization.
• Coordinate office maintenance and repairs, liaising with vendors as needed.
• Assist with onboarding new employees, including orientation and paperwork.
• Support general administrative tasks, including answering phones, filing, and organizing meetings.

Qualifications:Education and Experience:

• Bachelor of Science (BSc) degree in a relevant field.
• Minimum of 3 years of experience as a Personal Assistant, Office Administrator, or similar role.
• Strong background in e-commerce and marketing is essential.

Skills and Competencies:

• Proficiency in office software and tools, such as Microsoft Office Suite.
• Familiarity with e-commerce platforms and marketing tools (e.g., Magento, Mailchimp, Google Analytics).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Attention to detail and a high level of accuracy in all tasks.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong proficiency in both Arabic and English languages, with excellent verbal and written communication skills.