Personal Assistant

The Bahri & Mazroei Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in administrative support based in Dubai is seeking a Personal Assistant to the CEO. This role involves providing high-level administrative, organizational, and confidential support to ensure efficient management of the CEO's time and priorities. The ideal candidate will have 3-7 years of experience in a similar role, exceptional organizational skills, and fluency in both English and Arabic. Responsibilities include managing the CEO's calendar, preparing reports, and supporting strategic initiatives.

Qualifications

• 3–7 years of experience as a Personal Assistant or Executive Assistant.
• Experience supporting CEO or senior leadership preferred.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare agendas, reports, presentations, and briefing notes.
• Handle confidential information with the highest level of discretion.
• Coordinate meetings, board sessions, and follow-ups.
• Screen and prioritize emails, calls, and correspondence.
• Assist with personal and professional tasks as required.
• Support strategic initiatives and special projects assigned by the CEO.
• Maintain organized records and filing systems.

Skills

Excellent organizational and time-management skills

Strong written and verbal communication skills

Fluency in English and Arabic

High level of professionalism and confidentiality

Ability to multitask and work under pressure

Strong attention to detail

Proficiency in MS Office / Google Workspace

Problem-solving and proactive mindset

Education

Bachelor’s degree preferred

Tools

MS Office

Google Workspace

Job description

Job Title

Personal Assistant to the CEO

Role Summary

The Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and confidential support to ensure the CEO’s time and priorities are managed efficiently. The role requires discretion, proactivity, and excellent coordination skills.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Prepare agendas, reports, presentations, and briefing notes
• Handle confidential information with the highest level of discretion
• Coordinate meetings, board sessions, and follow-ups
• Screen and prioritize emails, calls, and correspondence
• Assist with personal and professional tasks as required
• Support strategic initiatives and special projects assigned by the CEO
• Maintain organized records and filing systems

Required Skills & Competencies

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Fluency in English and Arabic (spoken and written)
• High level of professionalism and confidentiality
• Ability to multitask and work under pressure
• Strong attention to detail
• Proficiency in MS Office / Google Workspace
• Problem-solving and proactive mindset

Qualifications & Experience

• Bachelor’s degree preferred
• 3–7 years of experience as a Personal Assistant or Executive Assistant
• Experience supporting CEO or senior leadership preferred

Reporting Line

Reports directly to the CEO