Operations Coordinator

Flat6Labs; Abu Dhabi Emirate; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading entrepreneurial ecosystem builder is seeking an Operations Coordinator to manage daily office operations and support various teams. The ideal candidate will have a Bachelor’s degree and 2-4 years of experience in operations coordination or office management. Competence in Arabic and English, strong organizational skills, and tech-savviness are crucial. The role involves vendor management, schedule organization, and assistance with HR and event planning. This position is based in Abu Dhabi and offers a competitive package including medical insurance and flexible working hours.

Benefits

Medical insurance

Remote working model

Flexible working hours

Qualifications

• 2-4 years of experience in operations coordination, office management, or programs support.
• Able to manage multiple schedules and stakeholders.
• Experience working in innovation hubs or accelerators is preferred.

Responsibilities

• Assist with daily operational activities management.
• Manage office vendor contracts and price negotiations.
• Schedule meetings and appointments for team members.
• Coordinate with HR for maintaining office policies.

Skills

Organizational skills

Coordination skills

Fluency in Arabic

Fluency in English

Tech-savviness (Google Workspace)

Education

Bachelor's degree in Business Administration

Tools

Google Workspace

Job description

About Flat6Labs

Flat6Labs is the leading entrepreneurial ecosystem builder in the Middle East and Africa (MEA) region, with multiple offices across the region and operations in more than fifteen countries. Supporting entrepreneurs at various stages, Flat6Labs collaborates with leading partners to run renowned startup programs, strengthen entrepreneurship in emerging markets, and provide expert advisory services to startups, corporates, and governments. Since its launch in 2011 in Cairo, Flat6Labs has supported over 8,000 entrepreneurs in Africa, the Levant, and the GCC regions through tailored programs and extensive support services, partnering with global stakeholders.

For more information, visit www.flat6labs.com

About the Role

The Operations Coordinator plays a critical role in ensuring the smooth day-to-day functioning of the office and program operations. This role sits at the heart of execution, supporting teams, vendors, and internal stakeholders to keep operations running efficiently, compliantly, and on time. If things are working seamlessly in the background, this role is doing its job right.

Main Responsibilities

• Assist with the management of daily operational activities
• Manage contract and price negotiations with office vendors, service providers, and office leases
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
• Manage petty cash and make sure invoices are recorded on time.
• Manage office setup process, PO creation, and ensure the efficiency of workflow processes
• Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
• Support team members with operational queries (e.g., stationery, office equipment, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices
• Assist in planning and implementing internal/external events, including meetings, program events, conferences, and managing related catering and logistics activities
• Coordinate with the marketing team to develop social media content for all local events
• Schedule meetings and appointments for team members
• Coordinate with HR to update and maintain office policies as necessary
• Assist in the onboarding process for new hires
• Design, implement, and maintain filing systems to ensure the confidentiality of data.
• Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made
• Support with all tasks related to F6L programs throughout the different cycles
• Perform miscellaneous job-related duties as assigned

Requirements

• Bachelor's degree in Business Administration, Operations, Management, or a related field
• 2-4 years of experience in operations coordination, office management, programs support, or hub/campus operations
• Based in Al Dhafra or willing to work on-site full-time
• Strong organizational and coordination skills with close attention to detail
• Comfortable managing multiple schedules, trackers, and stakeholders simultaneously
• Fluent in Arabic and English (spoken and written)
• Tech-comfortable (Google Workspace, scheduling tools, trackers, dashboards)

Nice-to-Have

• Experience working in innovation hubs, accelerators, shared workspaces, or ecosystem programs
• Familiarity with service delivery models, advisory sessions, or matchmaking formats
• Calm under pressure, operational chaos does not scare you

What Success Looks Like

• Smooth daily campus operations with zero surprises
• High utilization of spaces and services with clean tracking
• Programs and events that run on time and without operational bottlenecks
• Clear records, accurate reporting, and proactive issue resolution

Benefits

• Get the chance to work with high-potential growth startups and bright entrepreneurs from different backgrounds
• Engage in the buzzing startup community in the MENA region
• Work in an environment supporting creativity and proactivity, and be part of a small, dynamic team
• Competitive package including medical insurance at one of the top medical insurance providers
• Remote working model and flexible working hours