Office Coordinator - UAE Nationals Only

Johnson Controls, Inc.; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Johnson Controls, Inc. is seeking an Office Coordinator in Dubai to provide comprehensive administrative support and oversee day-to-day office operations. The role emphasizes organization, compliance, travel management, and event coordination within a vibrant team environment.

The position requires strong communication, attention to detail, and the ability to support both operational and business objectives through proactive administration.

Qualifications

• Bachelor's degree in business administration or similar background.
• 1–3 years of admin/coordinator experience or internship in related activities.
• Fluency in English, written and verbal.
• Strong organizational skills with attention to detail and multi-tasking.
• Proficient in MS Office tools.

Responsibilities

• Greet and assist visitors at front desk in a professional manner.
• Answer, screen, and forward incoming calls; direct guests to the right person/department.
• Support general office management and coordination tasks; manage supplies and vendor relations.
• Ensure compliance with security protocols for visitors and staff.
• Coordinate travel arrangements and event planning; assist with schedules and logistics.

Skills

Front desk

Communication

Office management

Security compliance

Travel planning

Education

Bachelor's in Business Administration

Tools

MS Office

Job description

What you will do

Office Coordinator is a key role responsible for providing comprehensive administrative support and ensuring the efficient management of general office operations. The position plays a vital role in optimizing resource utilization and maintaining compliance with established policies, procedures, and organizational standards.

Based in Dubai, the Office Coordinator will oversee a broad range of responsibilities, including general administration, travel management, event planning and coordination, as well as the administration and coordination of technical training activities. The role requires strong organizational skills, attention to detail, and the ability to effectively support both operational and business objectives.

As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.

How you will do it

As an Office Coordinator, your responsibilities will be;

Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls promptly.
• Direct guests to the appropriate person or department.

Communication:

• Respond to inquiries via phone, email, or in person.
• Provide accurate information about the company to clients and visitors.

Office Management Assistance:

• Monitor and maintain office supplies inventory.
• Coordinate with vendors for office maintenance and services.

Compliance & Security:

• Ensure adherence to security protocols for visitors and staff.
• Report any suspicious activity or safety concerns to management.

Travel and Event planning

• Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.
• Help to prepare event schedules and coordinate with parties as needed.

What we look for

Required:

• Bachelor Degree in business administration or similar background.
• 1-3 years of working experience / Internship experience in Admin / Coordinator related activities.
• Fluency in English, both written and verbal.
• Solid organizational skills including attention to detail and multi-tasking skills.
• Proficient in MS office.