Office Coordinator

Yello; Dubai; On-site; AED 100,000 - 201,000; Full time

Job summary

Yello in Dubai is seeking a Facilities & Admin Coordinator to manage reception, oversee daily facilities, coordinate visitor access, meeting rooms, catering, and VIP services, and support health, safety, and workplace compliance.

You will track milestones, manage vendor relationships, assist with office fit-outs, prepare reports, and maintain trackers and budgets. The role requires strong organizational skills and the ability to multitask in a fast-paced business services environment.

Qualifications

• Experience in facilities management or administration.
• Strong organizational and multitasking abilities.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and ability to handle multiple responsibilities.

Responsibilities

• Manage reception and front-of-house operations, ensuring a professional workplace environment.
• Coordinate visitor access, meeting room bookings, catering, and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships, ensuring high service standards.
• Coordinate planned maintenance activities and resolve facilities-related issues.
• Support health, safety, and workplace compliance initiatives.
• Assist with office fit-out, refurbishment, and workplace improvement projects.
• Track project milestones, risks, actions, and stakeholder deliverable.
• Prepare reports, presentations, meeting minutes, and project documentation.
• Maintain project trackers, action logs, budgets, and procurement records.

Skills

Facilities management

Administration

Vendor management

Attention to detail

Multitasking

Organisational skills

Job description

The organisation operates within the business services industry.

• Manage reception and front-of-house operations, ensuring a professional workplace environment.
• Coordinate visitor access, meeting room bookings, catering, and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships, ensuring high service standards.
• Coordinate planned maintenance activities and resolve facilities-related issues.
• Support health, safety, and workplace compliance initiatives.
• Assist with office fit-out, refurbishment, and workplace improvement projects.
• Track project milestones, risks, actions, and stakeholder deliverable.
• Prepare reports, presentations, meeting minutes, and project documentation.
• Maintain project trackers, action logs, budgets, and procurement records.

• Relevant experience in facilities management, administration or a related field.
• Strong organisational and multitasking skills.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and the ability to handle multiple responsibilities.