Office Coordinator – Global Organisation, Dubai

Hanson Search; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

A prominent global organisation in Dubai is seeking a polished Office Coordinator to support their executive and administrative team. The role involves welcoming guests, providing administrative assistance, and managing CRM data. Candidates should have previous experience in office support, excellent English skills, and strong organisational abilities. This position offers a competitive salary with bonuses and opportunities for career progression in a supportive environment.

Benefits

Competitive salary with discretionary bonus

Health insurance

Visa sponsorship

Supportive team environment

Career progression opportunities

Qualifications

• Well-presented, friendly and confident with a professional approach.
• Comfortable working in a fast-paced office environment with senior stakeholders.
• Previous experience in reception, administration or office support is essential.

Responsibilities

• Act as the first point of contact for all visitors and guests.
• Provide general administrative support to the executive and admin team.
• Take ownership of CRM data input and maintenance.

Skills

Excellent spoken and written English

Strong organisational skills

High attention to detail

Ability to multitask and prioritise

Proactive and able to think on their feet

Job description

Job Overview

Our client is a global organisation and they are seeking a polished, professional and highly organised Office Coordinator to join its growing team in Dubai. This is a front-facing role and an excellent opportunity for someone who is eager to learn, take responsibility and develop within a fast-paced, dynamic organisation. The successful candidate will be the first point of contact for the business and will play a key role in supporting the wider executive and administrative team with day-to-day operations.

Office Coordinator Key Responsibilities

Reception & Front of House

• Act as the first point of contact for all visitors and guests
• Greet clients and ensure meeting rooms are prepared and presentable
• Offer refreshments (tea, coffee, water) and ensure a welcoming environment at all times

Office Administration and Executive Support

• Provide general administrative support to the executive and admin team on an ad-hoc basis
• Handle office administration, including photocopying, scanning and filing
• Assist with diary coordination, restaurant bookings and light travel or reservation support when required
• Monitor and maintain office and pantry supplies

CRM & Data Management

• Take ownership of CRM data input and maintenance (approximately 50% of the role)
• Accurately input contact details following meetings and interactions
• Ensure records are kept up to date and organised
• Work with an established CRM system (training provided; prior exposure beneficial but not essential)

Candidate Profile and Experience Required

• Well-presented, friendly and confident, with a professional and approachable manner
• Excellent spoken and written English
• Strong organisational skills with the ability to multitask and prioritise
• High attention to detail and a strong sense of ownership
• Proactive, uses common sense and is comfortable thinking on their feet
• Comfortable in a fast-paced office environment with senior stakeholders
• Previous experience in reception, administration or office support is essential

What’s on Offer and Career Progression

• Competitive salary with discretionary bonus based on performance and company results
• Health insurance provided (employee only)
• Visa sponsorship available (employee only)
• Supportive, high-performing team environment
• Exposure to senior leadership and a genuine career progression path for strong performers
• Opportunity to grow within a dynamic, investment-led organisation

How to Apply for the Office Coordinator Job in Dubai

If you have the relevant experience and this opportunity sounds interesting to you, please get in touch with our team, including a copy of your CV as soon as possible via the form below.

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