Office Assistant 04J26

TALENTMATE; Dubai; On-site; AED 6,000 - 8,000; Full time

Job summary

A recruitment and staffing firm is looking for an Office Assistant in Dubai to provide essential administrative support, ensuring efficient operations for the office. This role entails managing daily office functions, coordinating meetings, and maintaining important records. Candidates should possess excellent organizational and communication skills, along with a proficiency in MS Office Suite. The ideal applicant will be detail-oriented and capable of multitasking in a fast-paced environment, contributing to a smooth office workflow.

Qualifications

• Experience as an Office Assistant or similar administrative role is required.
• Proficient in Microsoft Office applications.
• Must be detail-oriented and able to handle sensitive information.

Responsibilities

• Manage and organize daily office operations.
• Coordinate with office vendors and maintain inventory.
• Assist in scheduling and maintain calendars for staff.

Skills

Organizational skills

Multitasking abilities

Strong communication skills

Proficiency in MS Office Suite

Confidentiality

Education

High school diploma

Job description

Job Description

The Office Assistant 04J26 position involves providing essential administrative support to ensure efficient operation of the office. The successful candidate will assist in various office tasks such as record-keeping, communication within the organization, and coordination of appointments and meetings. This role requires a detail-oriented individual who is capable of multitasking in a fast-paced work environment. Being the backbone of the office, the Office Assistant plays a critical role in maintaining smooth and efficient office operations, thereby facilitating effective communication across all staff and departments. This position requires excellent organizational skills, a proactive approach to problem-solving, and the ability to work well independently or on a team.

Responsibilities

• Manage and organize daily office operations to ensure smooth functionality.


• Answer, screen, and direct incoming calls and emails to appropriate parties.


• Assist in scheduling meetings and maintain calendars for staff and leadership.


• Coordinate with office vendors for supplies and maintain inventory records.


• Prepare, organize, and distribute necessary paperwork and documentation.


• Support colleagues in handling various administrative tasks as required.


• Maintain and update company databases with important and confidential information.


• Coordinate travel arrangements including flight and hotel bookings for staff.


• Operate office equipment such as copiers, scanners, and fax machines efficiently.


• Assist in the preparation of meeting rooms, including presentation set-up.


• Ensure compliance with company policies and procedures in daily activities.


• Contribute to the planning and execution of company events and activities.

Requirements

• Proven experience as an Office Assistant or similar administrative role.


• Excellent organizational and multitasking abilities in busy office settings.


• Strong communication skills, both written and verbal, are essential.


• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) required.


• Ability to handle sensitive information with the highest level of confidentiality.


• High school diploma; additional qualifications as Office Assistant are a plus.


• Must be detail-oriented with a proactive approach to problem-solving.

Job Details
Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Dubai
Company Website: https://www.talentmate.com
Job Function: Administrative Support
Company Industry/ Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.