Office & Administration Executive

applydubaijob.com; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AIMS Healthcare is seeking an organized and proactive Office & Administration Executive to manage daily operations at its Dubai facility. This role supports executive leadership, facilitates internal communications, coordinates scheduling, and maintains records to ensure operational efficiency.

Ideal candidates have 5+ years in office administration, strong MS Office skills, UAE healthcare experience preferred, and are ready to join immediately.

Qualifications

• Minimum 5+ years of hands-on office administration or coordination experience in a professional setting.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and email management platforms.
• Excellent written and verbal communication, strong organizational skills, prioritization, and ability to work independently under tight schedules.

Responsibilities

• Oversee day-to-day office administrative procedures and coordination efforts.
• Draft, organize, and maintain digital and physical files, documentation, and official correspondence.
• Prepare administrative reports, data sheets in Excel, and presentations for management.
• Coordinate executive meeting schedules, appointments, and general calendar management.
• Monitor office supplies and daily facility needs to maintain an efficient work environment.

Skills

Office administration

Communication

Organization

Scheduling

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

MS Office suite

Job description

Job Title

Office & Administration Executive

Company

AIMS Healthcare

Location

Dubai, United Arab Emirates

Employment Type

Full Time

Salary

Not Specified

Candidate Prerequisites

5+ Years Office Administration Experience | Proficiency in MS Office (Excel, Word, PowerPoint) | UAE Healthcare Experience Preferred | Immediate Joiners Only

Description

AIMS Healthcare is seeking an organized and proactive Office & Administration Executive to manage daily operations at its Dubai facility. This position is responsible for facilitating internal communications, organizing corporate records, coordinating scheduling, and supporting executive leadership with administrative workflows. The role demands a detail-oriented professional who can manage office logistics, prepare detailed reports and presentations, and maintain clear communications with internal teams and external stakeholders to ensure operational efficiency.

Key Responsibilities

• Oversee day-to-day office administrative procedures and coordination efforts.
• Draft, organize, and maintain digital and physical files, documentation, and official correspondence.
• Prepare administrative reports, data sheets in Excel, and presentations for management.
• Coordinate executive meeting schedules, appointments, and general calendar management.
• Monitor office supplies and daily facility needs to maintain an efficient work environment.

Requirements

• Education & Experience: Minimum 5+ years of hands-on office administration or coordination experience; prior experience in the UAE healthcare sector is an advantage.
• Technical Skills: Advanced computer literacy with strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and email management platforms.
• Key Competencies: Excellent written and verbal communication, superior organizational capabilities, task prioritization, and the ability to work independently under tight schedules.