Office Executive Assistant

Human Craft; Dubai; On-site; AED 134,000 - 246,000; Full time

Job summary

A UAE-based company is seeking an experienced Office Executive Assistant to provide vital administrative support to senior management. Responsibilities include managing schedules, coordinating meetings, and ensuring smooth office operations. The ideal candidate must have a bachelor’s degree, 3-5 years of relevant experience, and strong proficiency in MS Office. Familiarity with UAE office protocols is preferred.

Qualifications

• 3-5 years of experience as an Executive Assistant or similar role.
• Strong verbal and written communication skills in English (Arabic and Russian is a plus).
• Experience in a fast-paced corporate environment.
• Excellent organizational, multitasking and time-management skills.
• Strong verbal and written communication in English; Arabic/Russian a plus.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage travel arrangements and coordinate meetings.
• Facilitate communication within the organization.
• Screen and prioritize emails and calls; respond on behalf of executives when needed.
• Coordinate office operations, travel arrangements, visas, bookings, and accommodations.
• Liaise with suppliers and service providers to maintain office supplies and services.

Skills

Organizational skills

Communication skills

Proficiency in MS Office Suite

Multitasking

Education

Bachelor’s degree in business administration or related field

Tools

MS Outlook

Excel

PowerPoint

Job description

Dubai, United Arab Emirates | Posted on 11/04/2025

We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will be a helping hand for office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and documents as required.
• Handle confidential information with discretion and professionalism.
• Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.

Office Management & Coordination

• Oversee office operational requirements.
• Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
• Manage travel arrangements, including visa processing, flight bookings, and accommodation for executives.
• Coordinate office events, meetings, and team-building activities.

Communication & Relationship Management

• Act as a bridge between executives and internal providers.
• Facilitate communication within the organization to ensure smooth workflow.

Qualifications & Requirements

• Bachelor’s degree in business administration, Office Management, or a related field.
• 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills in English (Arabic and Russian is a plus, as well as other languages).

Preferred Qualifications

• Experience working in a fast-paced corporate or multinational environment in Dubai/UAE.
• Familiarity with UAE office protocols.