Office & Administration Executive

AIMS Healthcare; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AIMS Healthcare in Dubai seeks a well-organized Office & Administration Executive to support daily operations and coordinate with internal and external stakeholders in a growing healthcare setting.

The ideal candidate has 5+ years of admin/coordination experience, strong MS Office skills, and a proven ability to multitask and manage files, reports, and communications with accuracy. Immediate joiners only.

Qualifications

• Minimum 5+ years of experience in office administration or coordination.
• Proficiency in MS Office, Excel, Word, and PowerPoint.
• Excellent email handling and documentation skills.
• Strong communication and interpersonal abilities.
• Well-organized, detail-oriented, and able to multitask.
• Immediate joiners only.

Responsibilities

• Manage daily office administration and coordination activities.
• Maintain records, reports, files, and documentation.
• Handle emails, correspondence, and official communications.
• Prepare reports, presentations, and Excel sheets.
• Coordinate with management, employees, and external parties.
• Support meeting schedules, appointments, and administrative activities.
• Monitor office requirements and ensure smooth daily operations.
• Assist management with administrative and coordination tasks.

Skills

Organizational skills

Communication

Multitasking

Detail-oriented

Tools

MS Office

Excel

Word

PowerPoint

Job description

AIMS Healthcare is looking for a well-organized and proactive Office & Administration Executive to join its growing healthcare organization in Dubai. The ideal candidate should have strong administrative experience, excellent computer skills, and the ability to manage daily office operations efficiently.

The selected candidate will support administrative activities, maintain records, coordinate with internal and external stakeholders, and assist management with various organizational tasks. Immediate joiners are preferred for this opportunity.

Key Responsibilities:

• Manage daily office administration and coordination activities.
• Maintain records, reports, files, and documentation.
• Handle emails, correspondence, and official communications.
• Prepare reports, presentations, and Excel sheets.
• Coordinate with management, employees, and external parties.
• Support meeting schedules, appointments, and administrative activities.
• Monitor office requirements and ensure smooth daily operations.
• Assist management with administrative and coordination tasks.

Requirements:

• Minimum 5+ years of experience in office administration or coordination.
• Previous experience in office administration / coordination.
• Excellent computer skills and proficiency in MS Office, Excel, Word, and PowerPoint.
• Strong email handling and documentation skills.
• Good communication and interpersonal skills.
• Well-organized, responsible, and detail-oriented.
• Ability to multitask and work independently.
• UAE healthcare experience will be an advantage.
• Immediate joiners only.

Strong knowledge of:

• Office administration and coordination processes.
• Microsoft Office applications, documentation, and reporting.
• Professional communication and administrative support.