Office Coordinator

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology is seeking an organized Office Coordinator to support daily administrative tasks, coordinate office operations, and ensure smooth communication across departments.

The role requires strong MS Office skills, excellent written and spoken English, and the ability to multitask, prioritize, and handle confidential information. UAE experience is a plus, immediate joining preferred.

Qualifications

• Previous experience in office administration or coordination preferred.
• Proficient with MS Office and email clients.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate daily office activities and administrative tasks.
• Handle incoming calls, emails, correspondence, and courier documents.
• Schedule meetings, appointments, and office activities.
• Maintain accurate records, files, reports, and documentation.
• Prepare letters, reports, spreadsheets, and other office documents.
• Monitor office stationery and supplies and arrange replenishment when required.
• Coordinate with vendors, maintenance teams, and service providers.
• Assist management and staff with general administrative requirements.
• Welcome visitors and direct them to the appropriate department.
• Maintain confidentiality of company information and documents.
• Ensure smooth communication between departments.
• Perform other administrative duties as assigned.

Skills

Communication

Organizational skills

Time management

Multitasking

English communication

Tools

MS Office

Excel

Word

Outlook/Gmail

Job description

A company is hiring an Office Coordinator to support daily administrative activities and ensure smooth coordination of office operations. The ideal candidate should be organized, detail-oriented, computer literate, and confident in handling communication, documentation, scheduling, and coordination tasks.

Responsibilities

• Coordinate daily office activities and administrative tasks.
• Handle incoming calls, emails, correspondence, and courier documents.
• Schedule meetings, appointments, and office activities.
• Maintain accurate records, files, reports, and documentation.
• Prepare letters, reports, spreadsheets, and other office documents.
• Monitor office stationery and supplies and arrange replenishment when required.
• Coordinate with vendors, maintenance teams, and service providers.
• Assist management and staff with general administrative requirements.
• Welcome visitors and direct them to the appropriate department.
• Maintain confidentiality of company information and documents.
• Ensure smooth communication between departments.
• Perform other administrative duties as assigned.

Requirements

• Previous experience in office administration or coordination is preferred.
• Good communication and interpersonal skills.
• Proficiency in MS Office, Excel, Word, and Outlook/Gmail.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize daily responsibilities.
• Good English communication skills.
• UAE experience is an advantage.
• Candidates who can join immediately are preferred.