National Professional Officer (Administration)

Food And Agriculture Organization Of The United Nations; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

An international agricultural organization is looking for a National Professional Officer (Administration) in Abu Dhabi, UAE. This role involves providing essential administrative support for the organization's projects and ensuring compliance with procedures. Applicants should possess an advanced degree in business or public administration, with at least three years of relevant experience. Proficiency in English and Arabic is required. A competitive compensation package will be offered, adhering to local salary scales.

Benefits

Competitive compensation and benefits package

Family-friendly policies

Flexible working arrangements

Qualifications

• National of the country of assignment.
• Three years of relevant experience in office management, administration, accounting, or finance.
• Working knowledge (proficiency – level C) of English and Arabic.

Responsibilities

• Plan, organize, and coordinate administrative services.
• Provide administrative support for FAO programmes and monitor implementations.
• Prepare financial and budgetary reports for projects.

Skills

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Education

Advanced university degree (Masters degree or equivalent)

Tools

FAO corporate systems

Job description

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non- and under-represented member nations and persons with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold our values. FAO has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agri‑food systems for better production, better nutrition, better environment and better life leaving no one behind

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Please note that FAO only considers higher educational qualifications obtained from an institution accredited or recognised in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / UNESCO. The list can be accessed at… or may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre‑screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application; in that case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

Please note that all candidates should adhere to FAO values of Commitment to FAO, Respect for All and Integrity and Transparency

GENERAL INFORMATION

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

Staff members in this category are recruited locally and paid according to a local salary scale. Salary scales are reviewed periodically on the basis of comprehensive surveys of the best prevailing conditions of employment in the locality. FAO reserves the right not to make an appointment, to make an appointment at a lower grade or to make an appointment with a modified job description. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits click on the following link: https://www.un.org/salaries encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes a) elements of family‑friendly policies, b) flexible working arrangements, c) standards of conduct.

ORGANISATIONAL SETTING

FAO’s commitment to environmental sustainability is integral to its strategic objectives and operations. FAO’s Subregional Office for the Gulf Cooperation Council States and Yemen (SNG) is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion‑wide institutions including Regional Economic Integration Organisations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for Near East and North Africa (RNE). The position is located in SNG in Abu Dhabi, United Arab Emirates.

REPORTING LINES

The National Professional Officer (Administration) reports to the Subregional Coordinator (SRC) for the Gulf Cooperation Council (GCC) States and Yemen.

TECHNICAL FOCUS

Programme administration and financial management including accounting and personnel administration.

KEY RESULTS

Effective and efficient provision of administrative support to the programme and project activities of the Subregional Office.

KEY FUNCTIONS

• Plans, organises and coordinates the office’s administrative services
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation
• Plans and implements procedures, norms and systems in compliance with existing policies for a full range of administration‑related processes, including personnel
• Manages and supervises the administrative team
• Reviews and analyses data from a wide variety of sources including FAO’s corporate systems and database
• Prepares reports, financial and budgetary estimates for projects; plans and organises the application control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions
• Oversees the financial and administrative correspondence and filing system of the office
• Monitors the receipt of Government contributions and ensures that all procurement and customs clearances for programmes, projects and the office are properly requested and obtained
• Ensures compliance with the Organisation’s security guidelines (Minimum Operational Security Standards – MOSS)

SPECIFIC FUNCTIONS

• Promotes the image of FAO through advocacy of the SNG’s mandate, programmes, national priorities and activities
• Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability
• Collaborates in the coordination of procurement business processes in accordance with FAO rules, regulations, policies and strategies and Standard Operating Procedures (SOPs)
• Participates in the Operational Management Team (OMT) to ensure alignment of UN common operations with the overall United Nations Country Team (UNCT) strategic framework and the UAE Business Operations Strategy (BOS)

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment
• Advanced university degree (Masters degree or equivalent) in a field related to business or public administration
• Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance
• Working knowledge (proficiency – level C) of English and Arabic

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is desirable
• Extent and relevance of experience in the field of office management and administration, including supervisory experience
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
• Extent of knowledge of FAO’s corporate systems and database or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Required Experience:

Unclear Seniority