National Professional Officer (Administration)

FAO; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An international organization is seeking a National Professional Officer (Administration) in Abu Dhabi. The role involves providing administrative support, managing financial operations, and ensuring compliance with organizational guidelines. Candidates must hold an advanced degree, possess relevant experience in office management, and be fluent in English and Arabic. This position offers competitive benefits and emphasizes a diverse workplace culture.

Benefits

Competitive compensation package

Flexible working arrangements

Family-friendly policies

Qualifications

• Must be a national of the country of assignment.
• Requires three years of relevant experience in office management or administration.
• Working knowledge of English and Arabic is mandatory.

Responsibilities

• Plans, organizes and coordinates the office's administrative services.
• Provides administrative support for collaborative programmes.
• Reviews and processes financial data and prepares reports.

Skills

Office management

Administration

Financial management

Communication

Teamwork

Education

Advanced university degree (Master’s degree or equivalent)

Job description

Reporting Lines

The National Professional Officer (Administration) reports to the Subregional Coordinator (SRC) for the Gulf Cooperation Council (GCC) States and Yemen.

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the Subregional Office.

Key Functions

• Plans, organizes and coordinates the office's administrative services.
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel.
• Manages and supervises the administrative team.
• Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database.
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
• Oversees the financial and administrative correspondence and filing system of the office.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained.
• Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

Specific Functions

• Promotes the image of FAO through advocacy of the SNG's 's mandate, programmes, national priorities and activities.
• Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
• Collaborates in the coordination of procurement business processes in accordance with FAO rules, regulations, policies and strategies and Standard Operating Procedures (SOPs).
• Participate in the Operational Management Team (OMT) to ensure alignment of UN common operations with the overall United Nations Country Team (UNCT) strategic framework and the UAE Business Operations Strategy (BOS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment.
• Advanced university degree (Master’s degree or equivalent) in a field related to business or public administration.
• Three years of relevant experience in office management, administration, accounting and / or audit, budget or finance.
• Working knowledge (proficiency - level C) of English and Arabic.

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical / Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project / programme administrative management procedures.
• Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

• Staff members in this category are recruited locally paid according to a local salary scale. Salary scales are reviewed periodically on the basis of comprehensive surveys of the best prevailing conditions of employment in the locality.
• FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link :

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes :

• elements of family-friendly policies
• flexible working arrangements
• standards of conduct