Invoicing Assistant

مجموعة الفهيم; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading service provider in Dubai is seeking a candidate for billing and invoicing duties. The role requires preparing invoices, ensuring accuracy and compliance with standards, and obtaining necessary approvals. Candidates should have at least 3 years of experience in billing, and an accounting background is preferred. Education requirements include a secondary school certificate, with a diploma in accounting being advantageous. This position offers opportunities for professional growth in the financial department.

Qualifications

• Minimum of 3 years experience in billing and invoicing.
• Accounting background preferred.

Responsibilities

• Prepare invoices for the Service department to close WIP files.
• Review and ensure alignment of labour rates with principal's standard.
• Ensure job cards are accurately filled and approvals obtained.
• Ensure accuracy of invoices before submission to cashier.

Education

Secondary School Education Certificate

Diploma in Accounting or bookkeeping

Job description

Key Accountabilities

• Invoicing: Prepare invoices for the Service department in order to close work in progress (WIP) files, record sales and accordingly customer can be charged for sales and services rendered. Ensure compliance with principal’s standard throughout the invoice preparation process.
• Variations & Deviations: Review and ensure labour rates are aligned with Principal’s standard rates. Promptly highlight and investigate variations/deviations from standard, appropriately amendments or obtain justification and approvals to support charging more or less than the standard rates.
• Work In Progress (WIP): Ensure job cards are appropriately filled, labour lines and parts are accurately booked, back-up documents & customer approvals are obtained, test reports, sub-let invoices from other sister companies/external outlets and parts reports are available in order to ensure completeness before closing.
• Compliance: Ensures that invoices are reviewed and signed-off by respective front line staff before submission to cashier to maintain accuracy and comply with the procedures.

Qualification

• Secondary School Education Certificate.
• Diploma in Accounting or bookkeeping is preferred.

Experience

• 3 years of minimum experience in billing and invoicing.
• Accounting background is preferred.