HR Onboarding Specialist

Terracotta Outsourcing; Abu Dhabi Emirate; On-site; AED 89,000 - 134,000; Full time

Job summary

Terracotta Outsourcing in Abu Dhabi is seeking a detail-oriented HR Onboarding Specialist to streamline employee onboarding, documentation, and HR administration.

You will coordinate visa processes, maintain HRIS records, support payroll inputs, and ensure compliance with UAE Labour Law while providing responsive HR support to staff.

Ideal candidates have 1 year of onboarding experience and strong Excel skills, with UAE work experience preferred.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• Minimum 1 year of experience in HR Onboarding, HR Operations, HR Administration, or HR Support.

Responsibilities

• Coordinate end-to-end onboarding and offboarding processes.
• Manage joining formalities, document collection and induction.
• Prepare and maintain employee files, contracts, offer letters and HR docs.
• Coordinate UAE visa applications, Emirates ID, and medical procedures with PRO team.
• Maintain HRIS/ERP records and onboarding trackers.
• Monitor attendance, timesheets, leave, and document expiry dates.
• Coordinate with Finance and Payroll for monthly payroll inputs.
• Follow up on pending documents and onboarding requirements.
• Prepare employment certificates and HR letters.
• Ensure documentation and compliance with UAE Labour Law.
• Respond to employee queries and provide HR administrative support.

Skills

Organizational skills

Communication

Confidentiality

Multi-tasking

Education

Bachelor's degree in HR/Business Administration

Tools

Excel

HRIS/ERP

Payroll coordination

Job description

At Terracotta Outsourcing, we drive business growth through recruitment, manpower outsourcing, visa outsourcing, EOR/PEO, payroll, PRO services, business setup, and corporate solutions across the UAE.

We are looking for a detail-oriented, organized, and proactive HR Onboarding Specialist to join our growing team in Abu Dhabi.

The ideal candidate will have hands-on experience in employee onboarding, HR administration, employee documentation, visa coordination, and HR operational support, preferably within an outsourcing, manpower, staffing, or recruitment environment.

Key Responsibilities

• Coordinate end-to-end employee onboarding and offboarding processes.
• Manage joining formalities, document collection, and employee induction.
• Prepare and maintain employee files, employment contracts, offer letters, and HR documentation.
• Coordinate UAE employment visa applications, renewals, Emirates ID, and medical fitness procedures with the PRO team.
• Maintain accurate employee databases, HRIS/ERP records, and onboarding trackers.
• Monitor employee attendance, timesheets, leave records, and document expiry dates.
• Coordinate with Finance and Payroll teams for monthly payroll inputs.
• Follow up on pending employee documents and ensure timely completion of onboarding requirements.
• Prepare employment certificates, salary certificates, HR letters, and other employee-related correspondence.
• Ensure proper documentation and compliance with internal procedures and UAE Labour Law.
• Respond to employee queries and provide HR administrative support.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 1 year of experience in HR Onboarding, HR Operations, HR Administration, or HR Support.
• Previous UAE work experience is preferred.
• Practical experience in employee onboarding, offboarding, personnel files, and HR documentation.
• Knowledge of UAE employment visa procedures, MOHRE, Emirates ID, and medical processing is an advantage.
• Good knowledge of Microsoft Office, particularly Excel (trackers, formulas, sorting, filtering, and Pivot Tables).
• Experience with HRIS/ERP systems and payroll coordination is an advantage.
• Strong organizational, communication, coordination, and follow-up skills.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Preferred: Candidates with manpower outsourcing, staffing, recruitment, or facilities management experience, particularly those familiar with bulk employee onboarding and deployment.

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