HR Coordinator

GTECH Information Technology; Dubai; On-site; AED 96,000 - 144,000; Full time

Job summary

GTECH Information Technology in Dubai seeks an experienced HR Coordinator to support UAE HR operations across office and site projects. You will handle recruitment coordination, onboarding and offboarding, attendance and leave management, visa and medical insurance coordination, payroll inputs, and employee engagement activities.

The role requires hands-on UAE labour knowledge, familiarity with HRIS platforms such as Zoho People, Bayzat, BambooHR, and Workable, and strong communication in

Qualifications

• Hands-on UAE HR operations experience including recruitment coordination, onboarding and offboarding.
• Experience managing attendance, leaves, visa and medical insurance coordination.
• Familiarity with payroll inputs and employee engagement activities.
• Proficiency with HRIS platforms and recruitment tools is preferred.

Responsibilities

• Coordinate employee onboarding and offboarding processes and documentation.
• Manage recruitment lifecycle from job postings to interviews and offer letters.
• Handle attendance, leave records and HR documentation across diverse work arrangements.
• Coordinate visa, medical insurance, and MOHRE-related processes where applicable.
• Support payroll inputs and respond to payroll-related inquiries.
• Plan and execute employee engagement initiatives and internal communications.

Skills

HR operations

Recruitment coordination

Onboarding

Offboarding

Attendance & leave management

Visa coordination

Payroll inputs

Employee engagement activities

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Zoho People

Bayzat

BambooHR

Workable

Job description

It also includes supporting a strong diverse workforce comprising office-based employees site project-based staff freelance personnel and remote employees strong requiring effective coordination across different working arrangements and locations The ideal candidate will have hands on experience in UAE-HR operations including recruitment coordination onboarding and offboarding attendance and leave management visa and medical insurance coordination payroll inputs and employee engagement activities

Responsibilities

The HR Coordinator will be responsible for the following

1 HR Operations and Employee Lifecycle

Coordinate employee onboarding and offboarding including employment documentation orientation clearance procedures and exit formalities Maintain employee records contracts personnel files and HR documentation in both digital and physical formats Monitor employee attendance leave applications and leave balance records across office-based site project-based freelance and remote working arrangements as applicable Track employee document expiry dates including passports visas Emirates IDs and other relevant documents and follow up on renewals Prepare standard HR letters and documents including salary certificates No Objection Certificates NOCs employment confirmations and experience letters Ensure employee information is updated accurately in the HR management system Coordinate routine HR requirements across the Dubai Office and AUH Branch ensuring consistency in employee documentation records and HR processes

2 Recruitment and Hiring Coordination

Coordinate the end-to-end recruitment process from job posting and candidate screening to interview scheduling offer issuance and pre-joining formalities Create publish and manage job postings through recruitment platforms such as Workable ensuring job descriptions and vacancy details are accurate and up to date Review incoming CVs screen candidates against role requirements shortlist suitable profiles and coordinate with hiring managers on candidate selection Schedule interviews coordinate with candidates and interviewers manage calendars and follow up on interview feedback and hiring decisions Prepare and coordinate offer letters and employment documentation for selected candidates ensuring details are accurate and approvals are obtained before issuance Coordinate pre-joining documentation including collection and verification of required personal documents certificates and other relevant information Maintain recruitment trackers and candidate records monitor hiring progress and provide regular updates to the Director and relevant hiring managers Ensure timely communication with candidates throughout the recruitment process and maintain a professional candidate experience

3 HR Administration and Compliance

Coordinate employment visa applications renewals cancellations work permits Emirates IDs and medical fitness procedures in collaboration with the PRO Coordinate employee medical insurance enrolments deletions renewals and policy updates with insurance providers Maintain records and track relevant requirements relating to MOHRE employment contracts applicable UAE labour regulations mandatory ILOE enrolment and relevant KSA requirements where applicable Monitor relevant deadlines and ensure documentation is prepared and submitted to the appropriate parties on time Assist with the preparation of documents and information required for labour-related queries official notices or employee complaints escalating sensitive matters to the Director or relevant specialist

4 Payroll and attendance coordination

Compile and verify monthly attendance approved leaves overtime and other applicable payroll inputs Coordinate with the Finance team to ensure accurate and timely submission of payroll information Maintain supporting records for salary adjustments deductions and other approved employee-related changes Assist with payroll queries and employee requests relating to payslips and salary documentation Coordinate attendance and payroll-related information across different employee categories and working arrangements ensuring that applicable records are complete and submitted within the agreed timelines

5 Employee Relations and Engagement

Act as a point of contact for routine employee HR queries and provide timely guidance on HR processes and company policies Document employee concerns and grievances objectively and elevate sensitive or complex matters to the Director Coordinate employee engagement initiatives internal celebrations wellness activities and company events Prepare and circulate internal HR communications announcements public holiday updates and policy notifications Support employee induction and ensure new joiners are familiar with relevant company policies and procedures Maintain effective communication with employees across office site project freelance and remote working arrangements as applicable

6 Training Policies and General Administration

Coordinate internal and external training sessions maintain training records and follow up on employee development activities Maintain and update HR policies standard operating procedures employee handbooks and related documentation as directed Maintain strict confidentiality of employee information and ensure HR records are handled securely Perform other HR and administrative duties relevant to the role as required

Education

Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience

3 4 years of hands-on HR operational experience in the UAE.

UAE Labour Knowledge

Good working knowledge of UAE labour regulations, MOHRE processes, employment documentation, ILOE, and relevant mainland/free-zone procedures. Familiarity with KSA labour regulations is an advantage where applicable.

HR Systems

Familiarity with HR management platforms such as Zoho People, Bayzat, BambooHR, or similar systems. Experience using recruitment platforms such as Workable is preferred.

Recruitment Coordination

Practical experience coordinating the recruitment lifecycle, including job postings, CV screening, interview scheduling, offer letters, and pre-joining documentation.

Technical Skills

Good understanding of AI tools and emerging technologies, with the ability to explore and apply AI solutions to improve work processes, productivity, and problem-solving. Familiarity with digital tools, online platforms, and data analysis, along with a willingness to learn and adapt to new technologies. Working knowledge of MS Office and Excel is required.

Communication

Excellent written and verbal communication skills in English.

Professional Attributes

Strong organizational skills, attention to detail, confidentiality, follow-up, problem-solving, and the ability to manage multiple HR tasks independently.

Coordination Skills

Ability to coordinate HR activities across multiple locations and different workforce arrangements, including office-based, site/project-based, freelance, and remote personnel.