HR Officer - Visa Cancellation & Seperation Services

NAFFCO Careers; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an HR Officer specializing in Visa Cancellation and Separation Services. This role requires a diligent individual who can manage the end-to-end visa cancellation process while ensuring compliance with local regulations. Ideal candidates will have at least 3 years of HR operations experience and strong administrative and communication skills. The position offers the opportunity to support employees through their departure, ensuring a smooth transition.

Qualifications

• At least 3 years of experience in HR operations with exposure to visa processing.
• Strong understanding of offboarding practices and local regulations.
• Experience working in a multicultural environment.

Responsibilities

• Administer complete visa cancellation process for outgoing employees.
• Coordinate exit and separation process including documentation.
• Liaise with government authorities for visa requests.

Skills

Visa cancellation procedures

Labour law knowledge

Administrative capabilities

Excellent communication skills

Attention to detail

Organisational skills

Education

Bachelor's degree in Human Resources or Business Administration

Tools

HRMS

MS Office

Document management systems

Job description

Job Summary: We are seeking a diligent, organized, and service-oriented individual to join our team as an HR Officer – Visa Cancellation & Separation Services. This pivotal role is ideal for an HR professional with a keen eye for compliance, a commitment to confidentiality, and a passion for delivering seamless employee offboarding experiences. You will play an essential part in ensuring effective visa cancellation processes, coordinating end-of-service responsibilities, and supporting departing employees through each step.

Key Responsibilities – Visa Cancellation, Employee Separation & Compliance

• Administer the complete end-to-end visa cancellation process for outgoing employees, ensuring strict compliance with regulatory requirements and internal policies.
• Coordinate and support the exit and separation process, preparing and managing documentation such as final settlements, clearances, and HR forms.
• Liaise with government authorities, PROs, and external agencies to process visa cancellation requests promptly and efficiently.
• Provide clear communication and guidance to departing employees regarding visa cancellation procedures, timelines, and final settlement queries.
• Ensure the accurate maintenance of separation files and records, in line with legal, audit, and company requirements.
• Collaborate with Payroll, Finance, IT, and Department Managers to ensure smooth and timely offboarding of employees, including asset recovery and system access revocation.
• Generate and submit relevant reports on visa cancellation and employee separations for HR and leadership review.
• Remain up to date with changes in immigration, labour laws, and company policies to guarantee compliant and efficient HR practices.
• Proactively identify potential issues or delays during visa cancellation and separation stages, and resolve them with minimal disruption.
• Uphold the highest standards of confidentiality, sensitivity, and professionalism in all matters relating to employee departures and legal compliance.

Required Skills – Human Resources, Visa Processing & Offboarding

• Thorough understanding of visa cancellation procedures, labour law, and offboarding practices within the UAE (or relevant jurisdiction).
• Strong administrative capabilities, with proven ability to handle sensitive documentation and confidential employee information.
• Excellent communication skills, able to provide clear, courteous, and informative support to employees and internal stakeholders.
• Keen attention to detail, ensuring accuracy in HR documentation, settlement calculations, and compliance checks.
• Outstanding organisational skills; able to manage multiple tasks, deadlines, and priorities in a fast-paced environment.

Qualifications & Experience – HR Operations And Visa Administration

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline.
• At least 3 years of experience in HR operations, with specific exposure to visa processing and employee separation activities.
• Demonstrable knowledge of local labour regulations, immigration procedures, and employee exit requirements.
• IT proficiency, including working knowledge of HRMS, MS Office, and document management systems.
• Experience in a multicultural environment; strong cultural sensitivity and adaptability are essential.