/HR & Finance Support

Digital Qube Marketing; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic consultancy firm in Abu Dhabi is seeking an HR & Finance Assistant to support administrative HR functions and financial operations. The ideal candidate will have at least 2 years of relevant experience and a diploma qualification. Key responsibilities include managing payroll, assisting with financial documentation, and ensuring compliance with HR processes. Candidates should possess strong communication skills and be proficient in Microsoft Excel and Word, showing the ability to adapt quickly to new technology.

Qualifications

• Minimum 2 years of experience in an HR & finance assistant role.
• Diploma level as a minimum.
• Excellent English – spoken and written.

Responsibilities

• Assist with financial systems and bookkeeping related tasks.
• Manage monthly payroll operations and staff payments.
• Handle HR and visa formalities for staff including documentation.

Skills

Strong communication skills

Attention to detail

Relationship management

Time management

Ability to learn online systems quickly

Education

Diploma level

Tools

Microsoft Excel

MS Word

Job description

Digital Qube has a dynamic and flexible team of vibrant consultants. We provide administrative HR & Finance tasks, helping to boost productivity as the company grows. The role evolves with the company. We value confident and outgoing personalities who revel in analytical observations and are committed to accomplishing the job at hand at speed.

We seek unflappable personalities that can create strong processes for daily bookkeeping and administrative duties involved in HR and visa processing, influencing others and mapping out effective processes.

Key Tasks

Financial Assistance

• Working closely with the MD to keep all financial systems & processes up to date.
• Assisting clients to understand their internal financial processes and producing necessary paperwork.
• Generating invoices.
• Updating expenses.
• Ensuring online financial systems are correct.
• Following up on invoices from clients.
• Assisting with VAT reports.
• Bookkeeping.
• Ensuring debtors are on time with payments.
• Ensuring all payments to team members are managed and fulfilled.

Payroll

• Assisting with the smooth operation of monthly staff salary payments.
• Issuing cheques and securing MD signature.
• Utilizing finance systems to process online payments and acquiring MD approval.
• Organizing cash payments where needed.
• Ensuring all staff payments are systematically recorded in the finance system.

HR & Visa Formalities

• Assisting MD to set up quarterly performance review meetings with individual staff.
• Vacation leave management.
• Timesheet management.
• Checking the monthly timesheets submitted by staff and matching projects against budgets.
• Creating an organized log sheet to track holiday leave of staff.
• Ensuring all staff on hand have valid visas secured by completing relevant application forms.
• Collecting and submitting all essential visa documents in a timely manner.
• Assisting staff to ensure required documents are properly completed.
• Working with government bodies to follow up on any backlog of documents.
• Assisting MD with payments for visa costs.

Personal Specification

Minimum Experience

• Minimum 2 years of experience in an HR & finance assistant role.

Educational Qualifications

• Diploma level as a minimum.

Technical Knowledge

• Microsoft Excel and MS Word.

Language

• Ability to work with multicultural teams in a professional manner.
• Quick to learn online financial systems.
• Savvy with online systems & quick learner of new technology.
• Strong relationship management skills with internal and external stakeholders.
• Impressive communication skills.
• An eye for detail.
• A meticulous approach to work.
• Ability to deal with clientele in a tactful diplomatic manner.
• A persevering and unabashed personality.
• Excellent time management and organization skills.
• Having a systematic approach to work.
• Excellent English – spoken and written.