General Affairs and Travel Manager

Gulftainer; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A logistics and operations company based in Sharjah is seeking a General Affairs & Travel Manager to manage office operations and corporate travel activities across all locations. The role includes ensuring HSE compliance, negotiating with travel vendors, and developing standard operating procedures. Ideal candidates will have 7–10 years of relevant experience and a degree in Business Administration or related fields. Strong leadership and communication skills are essential for this role.

Qualifications

• 7–10 years’ experience in General Affairs or corporate services.
• Experience managing multi-site office operations.
• Knowledge of 5S/Lean methodologies preferred.

Responsibilities

• Manage daily GA operations and office administration.
• Lead corporate travel planning and bookings.
• Develop and maintain SOPs, KPIs, and reporting dashboards.

Skills

General Affairs management

Vendor management

Leadership

Communication

Cost control

Education

Degree or Diploma in Business Administration

Facilities Management

Hospitality

Job description

Job Summary:

The General Affairs & Travel Manager oversees all General Affairs operations and corporate travel activities to ensure safe, efficient, and well-organized workplace environments across all Gulftainer office locations. The role drives office standardization through 5S/5R practices, manages administrative services, ensures compliant and cost-effective travel arrangements, and enhances overall employee experience.

Duties and Responsibilities

General Affairs

• Manage daily GA operations: office administration, facilities, pantry, mailroom, maintenance, and office supplies.
• Implement and monitor 5S/5R workplace standardization across all locations.
• Oversee vendor management, contracts, and procurement of GA-related services and materials.
• Maintain office layouts, seating plans, asset inventories, and support relocations or refurbishments.
• Oversee access control, ID cards, and coordination with IT/Security on office systems.
• Ensure HSE compliance within all office environments.
• Manage Mobile and Sim plan across the group.
• Manage all PRs, Payments, and follow-up related to all admin expenses.
• Oversee the and coordinate the development of new office premises and other site offices.
• Single point of contact for all, admin, front office, Driver and Vehicle management works.
• Cost optimisation at all levels of admin function.

Corporate Travel

• Lead corporate travel planning, booking, and coordination (flights, hotels, visas, transfers).
• Ensure compliance with Gulftainer’s travel policies and approval workflows.
• Negotiate and manage travel vendors to secure cost-effective corporate rates.
• Produce travel cost reports and identify opportunities for financial and operational efficiency.
• Manage urgent or last-minute travel arrangements professionally and proactively.
• Monthly reconciliation and reporting of Travels, entitlement, and compliance with policy.

Governance & Stakeholder Support

• Develop and maintain GA & Travel SOPs, KPIs, and reporting dashboards.
• Support audits and ensure adherence to internal policies and regulatory requirements.
• Partner with HR, Finance, IT, Security, and business units on workplace and travel needs.
• Lead, train, and motivate the GA & Travel team to deliver consistent, high-quality service.

Qualifications

• Degree or Diploma in Business Administration, Facilities Management, Hospitality, or related field.
• 7–10 years’ experience in General Affairs, corporate services, facilities, or travel management.
• Experience managing multi-site office operations; strong vendor and cost‑control skills.
• Knowledge of 5S/Lean methodologies preferred.
• Strong communication, coordination, and leadership skills.