Front Desk & Administrative Coordinator

AECOM; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AECOM is seeking a receptionist in Dubai to be the first point of contact for clients, visitors, and staff, maintaining a welcoming and professional environment. The role involves managing the reception area, handling communications, and supporting administrative operations for smooth office functioning.

The ideal candidate will have 2 years of front office or administrative experience, proficient in MS Office, and strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required; Associates or Bachelors degree in Business Administration or related field preferred.
• 2 years of experience in a front office receptionist or administrative role.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and customer-centric attitude.
• Ability to work independently and collaboratively in a fast-paced environment.
• Eligibility: UAE Nationals with family book per Emiratisation policy.

Responsibilities

• Greet and assist visitors and clients in a courteous and professional manner.
• Answer screen and direct incoming calls and emails.
• Manage incoming and outgoing mail packages and deliveries.
• Maintain and organize the reception area to ensure it is tidy and welcoming.
• Schedule appointments meetings and conference room bookings.
• Maintain and update office records files and databases.
• Assist with basic bookkeeping and accounting tasks.
• Coordinate travel arrangements and accommodations for staff and guests.
• Monitor and manage inventory of office supplies and equipment.
• Support event planning and coordination.
• Perform general clerical duties such as filing photocopying and data entry.
• Provide administrative support to management and other departments.
• Ensure compliance with office policies and procedures.

Skills

Front desk

Customer service

Microsoft Office

Education

High school diploma

Associates or Bachelors preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

AECOM is seeking a receptionist in Dubai to be the first point of contact for clients, visitors, and staff, maintaining a welcoming and professional environment. The role involves managing the reception area, handling communications, and supporting administrative operations for smooth office functioning.

The ideal candidate will have 2 years of front office or administrative experience, proficient in MS Office, and strong communication and organizational skills.