Front Office Coordinator - AECOM Middle East - Dubai, UAE

AECOM Middle East Ltd; Dubai; On-site; AED 409,842 - 532,794; Full time

Benefits offered by this job

Professional development and training opportunities

Collaborative workplace culture

Competitive salary package with benefits

Job summary

AECOM Middle East Ltd is seeking a Front Office Coordinator in Dubai, UAE, dedicated to maintaining an efficient and professional workplace. You will manage front-desk operations, serve as the first point of contact for visitors and clients, and provide comprehensive administrative support.

The ideal candidate should have a high-school diploma, at least 2 years of relevant experience, and strong communication abilities in English, with Arabic being advantageous. A competitive salary of 10,000–13,000 USD per month is offered along with professional development opportunities.

Qualifications

• Minimum 2 years of experience in an administrative, receptionist, or front-office role.
• Strong communication skills in English; Arabic proficiency is advantageous.
• Professional appearance, reliability, and discretion in handling confidential matters.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Manage telephone calls, emails, and correspondence efficiently.
• Assist with travel arrangements, hotel bookings, and logistics coordination.

Skills

Front office management

Customer service and communication

Microsoft Office proficiency

Scheduling and record management

Time management and multitasking

Education

High-school diploma

Associate’s or Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Front Office Coordinator – AECOM Middle East – Dubai, UAE

Go to the Dubai office as an integral Front Office Coordinator, dedicated to supporting a welcoming and efficient workplace that aligns with AECOM’s global standards of excellence.

Position Overview

Manage front‑desk operations, provide administrative support, and serve as the first point of contact for visitors and clients while maintaining a professional, organised reception environment.

Job Details

Country: UAE
City: Dubai
Industry: Professional Services
Function: Administrative Support
Salary: 10,000–13,000USD/month (market estimated)
Gender: Any
Candidate Nationality: UAE Nationals only (with Family Book)
Job Type: Full‑time

Key Responsibilities

• Serve as the first point of contact for visitors and clients, delivering a courteous and professional experience
• Manage telephone calls, emails, and correspondence efficiently and promptly
• Oversee incoming and outgoing mail, courier services, and document handling
• Maintain an organised, clean, and professional front‑desk and reception area
• Schedule appointments, coordinate meeting room bookings, and assist in organising events or staff functions
• Support office administrative activities including record management, filing, and data entry
• Assist with travel arrangements, hotel bookings, and logistics coordination for visitors and staff
• Monitor and maintain office inventory, including supplies and stationery
• Support financial and procurement‑related administrative tasks as required
• Ensure adherence to AECOM’s internal policies, procedures, and safety standards
• Provide general support to the management team and coordinate with other departments for office operations

Ideal Profile

• High‑school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred
• Minimum 2years of experience in an administrative, receptionist, or front‑office role
• Strong communication skills in English; Arabic proficiency is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent interpersonal skills and customer‑focused approach
• Strong organisational and multitasking ability in a fast‑paced environment
• Professional appearance, reliability, and discretion in handling confidential matters
• Eligibility limited to UAE Nationals with a valid family book

Skills Set

• Front office management
• Customer service and communication
• Administrative coordination
• Microsoft Office proficiency
• Scheduling and record management
• Time management and multitasking

Why Join Us

• Opportunity to start a professional career within a global Fortune500 engineering firm
• Exposure to international business operations and corporate administration practices
• Professional development and training opportunities through AECOM's Graduate and Fursa Programs
• Supportive and collaborative workplace culture that fosters growth and innovation
• Competitive salary package with benefits and long‑term career potential

About the Company

AECOM Middle East is a global leader in professional services for infrastructure, architecture, and engineering. With a presence across the GCC, AECOM partners with public and private sector clients to deliver sustainable and high‑performing solutions in buildings, transportation, energy, and water. Its Dubai office serves as a regional hub for design and management excellence, enabling employees to grow and contribute to projects that make a lasting impact on communities across the UAE and beyond.