Front Desk & Admin Coordinator

Americana Foods; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Americana Foods is seeking a friendly Receptionist to join our Dubai office. You will be the first point of contact, greet visitors, answer calls, and provide essential administrative support to multiple departments.

You will maintain a tidy front desk, manage mail and deliveries, schedule meetings, assist with filing, data entry, and help with day-to-day office coordination while upholding company policies and confidentiality.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is tidy and presentable at all times.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Provide basic information to visitors or direct inquiries to the appropriate departments.
• Maintain office supplies inventory and place orders when necessary.
• Assist in administrative tasks such as filing, data entry, and document preparation.
• Support HR or other departments with clerical duties when required.
• Ensure compliance with company policies and confidentiality procedures.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Education

High school diploma

Tools

MS Office

Job description

Americana Foods is seeking a friendly Receptionist to join our Dubai office. You will be the first point of contact, greet visitors, answer calls, and provide essential administrative support to multiple departments.

You will maintain a tidy front desk, manage mail and deliveries, schedule meetings, assist with filing, data entry, and help with day-to-day office coordination while upholding company policies and confidentiality.