Executive Secretary - Construction & Contracting Industry

The Greater Change; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A construction firm in the United Arab Emirates is seeking an experienced executive support professional to provide high-level administrative and organizational assistance to senior leadership. The role requires at least 5 years of experience supporting C-suite executives, ideally in the construction sector. Candidates should have a diploma or degree in Business Administration and fluency in English; Arabic skills are a plus. The salary range is between 10,000 and 15,000 AED, alongside benefits.

Qualifications

• 5+ years supporting C-suite or senior executives in construction/engineering/corporate sectors.
• UAE or GCC work experience preferred.
• Exposure to board-level governance and reporting.

Responsibilities

• Manage complex executive calendars, meetings, and international travel logistics.
• Prepare agendas, board packs, presentations, reports, and briefing notes.
• Coordinate board committee affairs — minutes, resolutions, and follow-up actions.
• Act as primary liaison with internal teams, consultants, authorities, and external partners.
• Maintain secure document-control systems for contracts and corporate records.
• Track strategic initiatives and ensure timely completion of executive directives.
• Support procurement, HR, and legal with correspondence and statutory filings.
• Organize VIP visits, project tours, events, and stakeholder engagements.

Skills

Organizational skills

Multitasking skills

English fluency

Proficiency in MS Office

Diplomatic interpersonal skills

Education

Diploma or Bachelor’s degree in Business Administration

Job description

Overview

Role Overview Provide high-level administrative, organizational, and communication support to senior leadership. Ensure confidentiality, compliance, and seamless execution of daily operations for executive offices within a dynamic construction environment.

Responsibilities

• Manage complex executive calendars, meetings, and international travel logistics.
• Prepare agendas, board packs, presentations, reports, and briefing notes.
• Coordinate board committee affairs — minutes, resolutions, and follow-up actions.
• Act as primary liaison with internal teams, consultants, authorities, and external partners.
• Maintain secure document-control systems for contracts and corporate records.
• Track strategic initiatives and ensure timely completion of executive directives.
• Support procurement, HR, and legal with correspondence and statutory filings.
• Organize VIP visits, project tours, events, and stakeholder engagements.

Salary and Benefits

Offered Salary Range: 10,000 to 15,000 AED + Benefits

Experience & Qualifications

• 5+ years supporting C-suite or senior executives in construction/ engineering/ corporate sectors.
• Diploma or Bachelor’s degree in Business Administration or related field.
• UAE or GCC work experience preferred.
• Exposure to board-level governance and reporting.
• English fluency required; Arabic skills advantageous.

Skills & Competencies

• Exceptional organizational and multitasking skills.
• High professionalism and discretion in handling confidential matters.
• Advanced proficiency in MS Office and scheduling/document management tools.
• Strong written communication and executive correspondence drafting.
• Ability to thrive under pressure in fast-paced environments.
• Diplomatic interpersonal skills with senior stakeholders.