Executive Secretary

TALENTMATE; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hospitality company is seeking an Administrative Assistant / Executive Secretary for its Executive office in Ras Al Khaimah, UAE. This full-time role involves daily administrative tasks, providing secretarial support, and ensuring effective communication within the office. Ideal candidates should possess excellent communication and IT skills, a commitment to high customer service, and the ability to work under pressure. Join a team dedicated to exceptional guest experiences and dynamic work environment.

Qualifications

• Previous administrative experience in a fast paced environment is advantageous.

Responsibilities

• Carry out daily administrative activities of the Executive office.
• Provide secretarial support to the Executive team.
• Ensure all communications are handled promptly.
• Receive and distribute mail and ensure timely dispatch of outgoing mail.
• Provide minutes to Executive Team Meetings and compile reports if necessary.
• Maintain adequate supplies of office stationary.
• Carry out all filing and comply with security mandates.

Skills

Excellent verbal and written communication skills

Excellent administration and IT skills

Committed to delivering high level of customer service

Flexibility to respond to different work situations

Ability to work under pressure

Job description

Job Description

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

Required

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. You will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
• Provide secretarial support to the Executive team
• Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Executive Office

What are we looking for?

Skills

• Excellent verbal and written communication skills
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

Additional Advantageous Capabilities

• Previous administrative experience in a fast paced environment

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Work Locations

DoubleTree by Hilton Resort & Spa Marjan Island

Schedule

Full-time

Brand

Doubletree by Hilton

Job

Guest Services, Operations, and Front Office

Job Details

Role Level: Entry-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Ras Al Khaimah
Company Website: http://stories.hilton.com
Job Function: Administrative Support
Company Industry: Hospitality