Executive Personal & Business Assistant

MIRA CONSTRUCTION L.L.C; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic construction company in the UAE is seeking an Executive Personal and Business Assistant to manage priorities and enhance day-to-day operations. The ideal candidate must have at least 2 years of experience in a similar role, be fluent in both English and Russian, and possess exceptional organizational and communication skills. Responsibilities include managing the executive's calendar, organizing travels, and assisting with personal errands. The role offers a competitive salary and benefits including visa processing and medical insurance.

Benefits

Competitive salary

Full processing of the employment visa

Medical insurance

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role for 2+ years.
• Neat appearance and professionalism.
• Fluent in English (C1+) and Russian (C1+).

Responsibilities

• Manage the executive's calendar and schedule meetings.
• Organize business and personal trips.
• Prepare meeting rooms and order necessary equipment.
• Handle business correspondence and document preparation.
• Assist with personal errands as needed.

Skills

Organizational skills

Communication skills

Discretion and judgment

Time-management skills

Proactiveness

Tech-savviness

Tools

Google Workspace

ClickUp

Job description

We’re looking for an Executive Personal and Business Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business.

This role goes beyond admin work; you’ll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.

This is an ideal role for someone who is highly organized, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment.

Benefits

• Competitive salary.
• Full processing of the employment visa in the UAE.
• Medical insurance within the UAE territory.

Qualifications

• Proven experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 2 years or more
• Neat, professional, and presentable appearance
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High level of discretion, judgment, and emotional intelligence
• Proactive, resourceful, and comfortable working with minimal supervision
• Ability to manage multiple priorities in a fast-moving, remote-first environment
• Tech-savvy and comfortable with tools like Google Workspace and ClickUp
• Fluent English level (C1+) for handling international correspondence and communication
• Fluent Russian level (C1+) for handling international correspondence and communication

Responsibilities

• Planning and Calendar Management: Effective management of the executive's complex work calendar, including scheduling meetings, setting reminders, and coordinating time.
• Logistics and Travel: Full organisation of business and personal trips: searching for, booking, and purchasing airline tickets, booking hotels, and arranging transfers.
• Meeting Organisation: Preparing meeting rooms, ordering equipment, arranging catering, and distributing necessary materials for in-office meetings.
• Document Management: Handling business correspondence (in Russian and English languages), preparing presentations, and reports upon request.
• Personal Errands: Executing a reasonable scope of personal tasks related to daily life organisation in Dubai (if necessary).