Executive Assistant to MD | Strategic Calendar & Governance

Al-Futtaim; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Al-Futtaim in Dubai seeks an Executive Assistant to the Managing Director to be a trusted partner at the centre of the business, providing senior executive and administrative support. You will manage priorities, calendar, communications, governance activities, and key initiatives, ensuring decisions are well informed, the office runs efficiently and strategic objectives are delivered.

The ideal candidate is highly organized, can anticipate needs, handle confidential information with discretion

Qualifications

• Bachelor's degree in Business Administration, Management, Communications or a related discipline.
• 5 to 8 years' experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams, ideally within a multinational or matrixed organisation.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams), with a strong understanding of executive office management and business governance.
• Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes.
• UAE or wider GCC experience preferred.

Responsibilities

• Manage the Managing Director's calendar and priorities, coordinating meetings, reviews and business commitments without scheduling conflicts.
• Prepare and coordinate executive correspondence, presentations and stakeholder communications to a consistently high standard of accuracy and professionalism.
• Support leadership meetings, board reviews and business updates, delivering agendas, materials, minutes and action tracking on time.
• Track executive action items and follow them through to completion within agreed deadlines.
• Build strong working relationships with internal and external stakeholders, responding promptly and keeping satisfaction high.
• Handle sensitive business information securely and in full compliance with confidentiality requirements.
• Produce accurate, timely executive reports, dashboards, presentations and briefing materials for the leadership team.
• Keep the Managing Director's office running smoothly day to day through proactive planning, coordination, problem-solving and prioritisation.

Skills

Executive support

Calendar management

Discretion & confidentiality

English communication

Stakeholder management

Governance knowledge

Professional judgment

Education

Bachelor's degree in Business Administration/Management/Communications

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Word

Teams

Job description

Al-Futtaim in Dubai seeks an Executive Assistant to the Managing Director to be a trusted partner at the centre of the business, providing senior executive and administrative support. You will manage priorities, calendar, communications, governance activities, and key initiatives, ensuring decisions are well informed, the office runs efficiently and strategic objectives are delivered.

The ideal candidate is highly organized, can anticipate needs, handle confidential information with discretion