Executive Assistant to MD — Strategic Calendar & Governance

Al-Futtaim; Dubai; On-site; AED 180,000 - 320,000; Full time

Job summary

Al-Futtaim in Dubai seeks an Executive Assistant to the Managing Director. You will be a trusted partner, manage priorities, calendar, communications, governance activities, and key initiatives to keep decisions informed and the office running smoothly.

The role requires exceptional organization, discretion, and professional judgment; you will prepare board packs, handle sensitive information, and represent the MD with senior stakeholders.

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• 5 to 8 years' experience supporting C-suite executives or senior leadership teams.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word, Teams).
• Experience managing complex calendars, executive communications, travel arrangements, governance processes.
• UAE or wider GCC experience preferred.

Responsibilities

• Manage the Managing Director's calendar and priorities, avoiding scheduling conflicts.
• Prepare and coordinate executive correspondence, presentations and stakeholder communications with high accuracy.
• Support leadership meetings, board reviews and business updates with agendas, minutes and action tracking.
• Track executive action items and drive them to completion within deadlines.
• Build strong relationships with internal and external stakeholders and respond promptly.
• Handle sensitive business information securely and with confidentiality.
• Produce timely executive reports, dashboards, presentations and briefing materials.
• Keep the MD's office running smoothly through proactive planning and prioritisation.

Skills

Organizational skills

Business acumen

English communication

Discretion & confidentiality

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office

Job description

Al-Futtaim in Dubai seeks an Executive Assistant to the Managing Director. You will be a trusted partner, manage priorities, calendar, communications, governance activities, and key initiatives to keep decisions informed and the office running smoothly.

The role requires exceptional organization, discretion, and professional judgment; you will prepare board packs, handle sensitive information, and represent the MD with senior stakeholders.