Executive Assistant | Al-Futtaim Automotive

Tanqeeb; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

Tanqeeb in Dubai seeks an Executive Assistant to the Managing Director to act as a trusted partner, delivering senior executive and administrative support. You will manage priorities, calendar, communications, governance activities and key business initiatives to keep decisions well informed and the office running efficiently.

Ideal candidates are highly organized, with strong business judgment, discretion and polished communication.

Qualifications

• 5–8 years of experience supporting C-suite executives or senior leadership
• Advanced proficiency in Microsoft Office and governance processes
• Excellent written and verbal English communication
• Ability to handle confidential information with discretion

Responsibilities

• Manage the MD's calendar and priorities, coordinating meetings and commitments
• Prepare executive correspondence, presentations and communications
• Support leadership meetings with agendas, minutes and action tracking
• Track executive action items and ensure timely completion
• Build relationships with internal and external stakeholders
• Handle sensitive information securely and confidentially
• Produce executive reports, dashboards and briefing materials
• Keep the MD's office running smoothly with proactive planning

Skills

Executive support

Calendar management

Stakeholder communications

Discretion & confidentiality

Board and report preparation

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

PowerPoint

Excel

Word

Teams

Job description

• 
  As Executive Assistant to the Managing Director, you will be a trusted partner at the centre of the business, providing senior executive and administrative support. You will manage the Managing Director's priorities, calendar, communications, governance activities and key business initiatives, so that decisions are well informed, the office runs efficiently and strategic objectives are delivered.

  You will do well in this role if you are highly organised, think ahead and can juggle competing demands without losing sight of what matters most. Sound business judgement, polished communication and complete discretion will be part of your everyday work, whether you are preparing a board pack, handling sensitive information or representing the Managing Director with senior stakeholders.

  What You Will Do:

  • Manage the Managing Director's calendar and priorities, coordinating meetings, reviews and business commitments without scheduling conflicts

  • Prepare and coordinate executive correspondence, presentations and stakeholder communications to a consistently high standard of accuracy and professionalism

  • Support leadership meetings, board reviews and business updates, delivering agendas, materials, minutes and action tracking on time

  • Track executive action items and follow them through to completion within agreed deadlines

  • Build strong working relationships with internal and external stakeholders, responding promptly and keeping satisfaction high

  • Handle sensitive business information securely and in full compliance with confidentiality requirements

  • Produce accurate, timely executive reports, dashboards, presentations and briefing materials for the leadership team

  • Keep the Managing Director's office running smoothly day to day through proactive planning, coordination, problem-solving and prioritisation

Desired Candidate Profile

• 
  Exceptional organizational and planning skills.

• Strong business acumen and professional judgment.

• Excellent written and verbal communication skills in English.

• High level of discretion, integrity, and confidentiality.

What Qualifies You For The Role:

• Bachelor's degree in Business Administration, Management, Communications or a related discipline

• 5 to 8 years' experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams, ideally within a multinational or matrixed organisation

• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams), with a strong understanding of executive office management and business governance

• Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes

• UAE or wider GCC experience preferred